The Ugandan Jobline

• The
  Field Operations Officer will serve as the overall procurement focal person at
  the Field site, facilitate the procurement process for Nakivale field office from the initial request
  to the completion of each order
• Obtain quotations from ARC’s pre-qualified suppliers
  in order to effect a
  competitive and fair process of procurement in line with ARC and donor
  regulations, which will ensure ARC gets best value for money
• Prepare Purchase Orders (PO) for approved
  Purchase Request Forms and negotiate delivery dates and ensure timely delivery with the successful
  supplier
• Prepare a procurement report for the Protection
  Manager weekly, indicating the status of all procurements in relation to
  the procurement plans at the field
• Develop and implement a quarterly procurement
  plan and maintain an updated procurement tracking sheet for the field site
  in line with the procurement guidelines
• Work closely with the finance department to
  administer the final payments to vendors in line with the terms and conditions outlined in
  the PO
• Track supplies delivered by the suppliers to
  the field site to ensure that the appropriate documentation i.e. waybills
  are submitted to head office
• Build and maintain existing relationships with
  prequalified suppliers, as
  well as identifying new suppliers for categories of supplies that were not
  pre-qualified for, where needed
• Update and maintain an electronic and manual
  filing system for all procurement.
• Coordinate pending and upcoming procurement
  deliveries to ensure
  efficient usage of the transit warehouse, scheduled transport/movement
  plans between Kampala & the field site.
• Drive and maintain ARC vehicles within and
  outside Nakivale Refugee
  Settlement
• Work closely with drivers and Protection
  Manager in the field to
  ensure that vehicles are in good running condition by ensuring that
  genuine & correct spare parts are procured when needed, repairs are
  done as per specifications and that periodic & scheduled vehicle
  maintenance service is carried out for all vehicles.
• Prepare
  field fuel monthly requests for replenishment by the head office.
• Prepare monthly fleet management reports and
  submit them to the Protection Manager
• Plan, coordinate and manage vehicle movements
  within and outside Nakivale
  refugee settlement to
  ensure efficient use of the vehicle resource utilization.
• Maintain an up to date asset register for all
  ARC assets in Kampala and field offices, ensuring that all and any new
  assets are tagged/engraved accordingly.
• Ensure that any movement of assets is properly approved, recorded and
  documented.
• Ensure that proper disposal ARC and specific
  donor procedures and regulations are followed during any asset disposal.

• The ideal candidate for the American Refugee Committee (ARC)
  International Field Operations Officer job placement should preferably
  hold a University degree in Logistics, Supply Chain Management, Business Management or similar degree.
• Five years of related experience working in the
  field of program and/or Logistics and Operations in an International relief
  organization.
• Extensive knowledge of standard INGO and Donor
  procurement procedures and practices.
• Excellent writing and communication skills, including proven report writing
  skills.
• Practical experience in strategic procurement
  and the management of contractual relationships and performance outcomes
  including the tender processes.
• Previous experience working with a diverse staff and confronting
  challenging field situations.
• Able to multi-task and work under pressure.
• Work experience in a complex emergency setting
  preferred.
• High level of Computer literacy and knowledge
  of software programs: Excel, Access, and similar packages.
• Previous experience in driving with a driving
  permit.

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