The Ugandan Jobline

• Ensure
  the Lab Data/Administrative team present well and communicate clearly to
  all other members of the MUWRP group.
• The
  applicant should receive and enter data in the database from Lab
  supervisor or designee and/or Lab Director and give it first priority and
  bearing in mind turn-around-time (TAT) of the results to the collaborating
  Project(s).
• Ability
  to understand Freezer works and troubleshoot when possible. Report all
  data entry problems to the Lab Supervisor or designee.
• Photocopying,
  file raw data and reports, as well as archival of laboratory
  documentation. (Records management and organization and maintenance of
  records)
• Coordination
  of meetings, keeping minutes during meetings or, preparation and
  distribution of minutes prior to next meeting. If unable to do this then
  be able to designate to the Lab administrative assistant
• Provide
  support to the billing of laboratory assays performed for external and
  internal collaborations, receive and monitor billing of outsourced
  laboratory testing and liaise with the accounting department to ensure
  bills are distributed and paid accordingly. To add on shipments when
  performed to billing.
• Develop
  and generate monthly reports to characterize the turnaround time and
  workload for assays performed by protocol in the laboratory.
• Ensures
  that the telephone system is used as per the ICT policy
• Receive
  Visitors and put them in contact with appropriate person/department.
• Receive
  incoming calls courteously and directs them to the appropriate staff
  members.
• Take
  messages accurately and refer to person/department involved.
• Keep
  written log of all messages, visitors, deliveries, etc.
• Receive
  mail, packages etc. and refer to designated locations
• Provide
  secretarial services and logistical support to Project staff when necessary.
• Maintenance
  of the reception area in a clean and professional manner.
• Perform
  any other duties as directed by the Laboratory Supervisor or designee.

• The
  ideal candidate must hold a Bachelor’s degree in Secretarial Studies,
  Social Sciences, or related field from a recognized institution.
• Three
  years relevant experience in data handling / front office management and
  handling administrative duties in a medical and or Lab setting.
• Experience
  in records management.
• Ability
  to oversee, train and motivate lab members of the Data/administration
  staff to perform well
• Excellent
  communication and interpersonal skills required for relaying information
  to clinic, lab and administration sites.
• Good
  computer skills, including but not limited to Microsoft Word, Microsoft
  Excel, E-mail and Internet.
• Previous
  experience with database entry a plus.
• Ability
  to maintain a high level of confidentiality.
• Highly
  organized, detail oriented and self-motivated.
• Previous
  experience in a hospital/clinical/research setting is an added advantage.
• Responsible
  with a pleasing approach to the public and co-workers.
• Knowledge
  of basic medical terminology and some experience in note taking for
  scientific meetings desirable.

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