The Ugandan Jobline

• Performs a wide range of office support and
  administrative functions.
• Provides general support to auditors in performing some
  audit procedures
• Responds or drafts responses to routine correspondence
  and other communications; uses standard word processing package to produce
  a wide variety of large, complex documents and reports.
• Keenly monitors processes and schedules related the unit’s
  outputs, products, tasks, etc.; where applicable, assists in the
  verification of receipt and accuracy of requisite documents, approvals,
  signatures, etc. to ensure compliance with relevant legal, financial and
  other requirements.
• Researches, compiles and organizes information
  and reference materials from various sources for reports, work plans,
  studies, briefings, meetings/conferences, etc.
• Generates a variety of standard statistical and
  other reports, work orders,
  etc., using various databases.
• Proofreads documents and edits texts for
  accuracy, grammar, punctuation and style, and for adherence to established
  standards for format.
• Screens phone calls and visitors; responds to
  moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.),
  and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and
  logistics support to meetings, boards, committees, conferences, etc.
• Assists in the maintenance of websites by scanning, converting and
  posting a variety of documents onto the site.
• Assists in the preparation of presentation
  materials using appropriate technology/software.
• Maintains calendar/schedules; monitors changes
  and communicates relevant information to appropriate staff inside and outside the immediate work
  unit.
• Performs data entry and extraction functions.
• Reviews, records, distributes and/or processes
  mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors,
  prepares and distributes various materials, reports, where possible using
  electronic formats; handles arrangement for printing and translation as
  necessary; coordinates shipment arrangements, courier services, etc.
• Performs general administrative tasks (e.g. leave and attendance
  recording, arrangements for meetings and other events, reservations,
  budget follow-up, etc.), to include preparing and/or processing
  administrative requests/documents (e.g. requisitions, purchase orders,
  travel requests, contracts, expenditure authorizations, visa applications,
  etc.).
• Maintains files (both paper and electronic) and
  databases for work unit.
• Assists in providing software and office
  equipment support.
• Offers guidance to less experienced staff on general office
  processes and procedures, computer applications, etc.
• Performs other duties as assigned.

• The
  ideal candidate for the United Nations Office of Internal Oversight
  Services (OIOS) Team Assistant job placement should hold a High school
  diploma or equivalent is required.
• Possession of a diploma qualification in
  administration and/or business studies is desirable
• A
  minimum of three years’ experience in audit or accounting office support or related area is desirable.
• Knowledge of another official United Nations
  language is an advantage.
• Languages:
   Fluency in oral and written English is
  required.

• Professionalism – Knowledge
  of general office and administrative support including administrative
  policies, processes and
  procedures. Shows pride in work and in achievements; demonstrates
  professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving
  results; is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations.
• Communication: Speaks and
  writes clearly and effectively; listens to others, correctly interprets
  messages from others and
  responds appropriately; asks questions to clarify, and exhibits interest
  in having two-way communication; tailors language, tone, style and format
  to match audience; demonstrates openness in sharing information and
  keeping people informed.
• Teamwork: Works collaboratively with colleagues
  to achieve organizational goals; solicits input by genuinely valuing
  others’ ideas and expertise; is willing to learn from others; places team
  agenda before personal agenda; supports and acts in accordance with final
  group decision, even when such decisions may not entirely reflect own
  position; shares credit for team accomplishments and accepts joint
  responsibility for team shortcomings.
• Planning & Organizing: Develops
  clear goals that are consistent with agreed strategies; identifies priority activities
  and assignments; adjusts priorities as required; allocates appropriate
  amount of time and resources for completing work; foresees risks and
  allows for contingencies when planning; monitors and adjusts plans and
  actions as necessary; uses time efficiently.

• The United Nations Personal History form
  (P-11), Download
  Here; This should be
  signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

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