Finance Officer Charity Jobs – Saferworld UK

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Job Title:      Finance Officer
Organization: Saferworld
UK 
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
About US:
Saferworld is an independent
international organisation working to prevent violent conflict and build safer
lives. We work with local people affected by conflict to improve their safety
and sense of security. We do this by supporting effective policies and
practices through advocacy, research and policy development, and through
supporting the actions of others. We have a strong thematic focus to our
conflict prevention work prioritising: people’s security and access to justice
services; gender norms that cause and perpetuate violent conflict; the impact
of external conflict drivers including weapons flows; conflict-sensitive
political, economic, development, and security engagement; and inclusive and
accountable governance and peacebuilding processes.
Job Summary: The Finance
Officer will ensure the smooth and efficient management of the financial
systems. The post-holder will support the Finance Manager and other team
members in operating a strong financial control environment in our Kampala
office, including maintaining comprehensive and accurate financial records and
other book-keeping and banking tasks. The post requires working closely with
the Uganda and Sudan team members and our partners under the guidance of the
Finance Manager, and Finance team in London.
Key Duties and Responsibilities:
Receive and process payments
to and from suppliers, staff and any other providers of goods and services to
the organisation
  • Process staff payment requests and supplier,
    service providers’ invoices ensuring compliance with Saferworld and donor
    agencies rules and regulations.
  • Receive and review partner organisation fund
    requests and their accountabilities
    and forward them for approval.
  • Write cheques for approved cheque payment
    vouchers.
  • Review payment supporting documents to ensure
    that they are in line with authorisation levels and structure, tax
    invoices match purchase orders, delivery notes and goods received notes.
  • Follow up on receipts from suppliers and
    service providers on all payments made through electronic banking.
  • Process all staff claims within a week after
    receipt of the approved claims.
  • Consolidate all cash requirements and forward to the Finance Manager to
    prepare the country programme fund requirements.
Capture all financial data in
Saferworld’s accounting software
  • Check for accuracy, completeness and coding
    before transactions are entered into the computerised accounting system.
  • Enter all paid transactions and staff
    accountabilities into the system.
  • Stamp “PAID” on all payment vouchers that have
    been entered into the system.
  • Maintain proper filing of payment vouchers in a
    timely and accurate manner and ensure that all supporting documents are attached.
  • Conduct
    regular bank transactions
  • Prepare and deliver bank instructions
  • Identify and document all queries in relation
    to our dealings with the bank and submit them to the Finance Manager
Prepare and submit financial
reports
  • Prepare a monthly receipts reconciliation
    statement.
  • Prepare and submit all statutory returns, such
    as, PAYE, NSSF and LST.
  • Prepare monthly bank reconciliation statements.
  • Prepare and submit the monthly financial expenditure report for the country
    programme.
  • Analyse and interpret management reports for
    project teams enabling them to make informed decisions.
  • Provide detailed information on salary and cash
    advances to the Regional HR/Ops Administrator.
  • Reconcile all balance sheet accounts to ascertain accuracy of transactions
    posted and the accuracy of the balances. Submit a monthly balance sheet
    reconciliation schedule.
  • Receive and review partner financial requests
    and reports.
  • Conduct partner support visits to build the capacity of partners in
    sound financial management systems.
Manage project cash and
valuables
  • Ensure the safe custody of money in line with
    Saferworld finance policies and procedures
  • Reconcile all cash received and paid out.
  • Receive and issue a receipt for any cash deposits received
  • Pay out cash for all approved petty cash
    payments
  • Keep safe storage of cash, cheque books and
    stubs, receipt books and any other valuable documents.
Participate in the internal
and external audit exercises
  • Plan and prepare full and detailed financial
    schedules for internal and external audits, ensuring that the auditors
    receive the necessary support and information.
  • Quickly respond to all audit queries to ensure
    audit objectives are met and implement audit recommendations as may be directed by
    the Finance Manager.
  • Maintain a complete audit trail of all relevant
    documents under your safekeeping from inception to completion
Perform other relevant tasks
assigned by management: Contribute towards the review and development of the project’s internal
controls and accounting system to support continuous improvement initiatives.



Qualifications, Skills and Experience: 
  • The
    prospective employee for the Saferworld Finance Officer must hold a Bachelor’s
    degree in commerce, business administration, business studies or
    management with specialisation in finance or accounting.
  • Graduate or part-qualified member of a
    recognised accounting body e.g. ACCA or CPA
  • Extensive knowledge of accounting procedures
    and principles.
  • Three
    years’ experience of working in finance, administration and/or procurement in a relevant field in
    NGOs or INGOs
  • Experience of using accounting software especially,
    QuickBooks
  • Excellent computer skills, specifically in
    Microsoft Excel.
  • Fluency in English (written and spoken)
  • A positive problem-solving approach
  • Excellent interpersonal and teamworking skills
  • A willingness to promote the work of Saferworld
    and develop collaborative work with others
  • Show commitment to working in a non-partisan
    manner
  • A commitment to learning and being open to new ideas and
    approaches
How to Apply:
All suitably qualified and
interested candidates are encouraged to send a complete application form, download
here and send to jobs@saferworld.org.uk with the subject line as Finance
Officer.
Deadline: 4th February 2018

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