The Ugandan Jobline

• Responsible
  for the review and correction, where necessary, of the monthly trial
  balance ahead of the preparation of the monthly management accounts
• Responsible
  for the preparation of the monthly management accounts for approval by the
  HoFA in line with standard SHA procedures – includes monthly and year to
  date project and donor expenditure, bank reconciliations, income and
  expenditure account, and other necessary information;
• Reconcile
  balance sheet accounts every month including, but not limited to, the
  partner advance account, the staff advance account and payroll liabilities
• Assist
  the HoFA in the preparation of Annual Budgets and work plans for the
  Uganda Country Programme;
• Responsible
  for ensuring that all project budgets are mapped to appropriate PSF
  nominal accounts, including partner budgets;
• Approve
  expense settlement documentation after checking the accuracy and
  completeness of the documentation as well as the available budget;
• Perform
  a monthly review of individual project spend against budget using the
  project budget / donor format. In conjunction with the relevant Project
  staff, provide detailed explanations for variances;
• Prepare
  ad hoc project specific financial reports as required;
• Monitor
  and ensure partner expenditure is in line with agreed budgets – identify
  potential programme under or over-spends and liaise with HoFA and Head
  Office as to the required action needed;
• Responsible
  for the preparation of monthly cash flow projections,;
• Assist
  the HoFA in the preparation of an annual schedule of partner monitoring
  visits and internal audits.
• Perform
  internal audits and conduct monitoring visits to partner organisations to
  ensure security and effective management of funds advanced by SHA;
• Evaluate
  the internal control systems and conduct financial risk assessment of
  partners to identify areas requiring attention and improvement.
• Preparation
  of the monthly payrolls and ensure all statutory deductions off the
  payroll are timely remitted to relevant authorities.
• Prepare
  monthly financial reporting template for use by partner organisations,
  which maps to PSF nominal accounts;
• Responsible
  for the review of the monthly financial reports and source documentation
  of partner organisations. Resolve any queries with partners as required;
• Approve
  partner expenditure reports for posting into PSF;
• Ensure
  that recommendations arising from the internal audit of, or monitoring
  visit to partners are followed up on and implemented in a timely manner;
• With
  support from the HoFA, assist in the management and coordination of annual
  audit for the country programme and project specific audit;
• Assist
  the HoFA in following up on and implementing all audit recommendations;
• Perform
  any other duties as assigned by Head of Finance and Administration from
  time to time;
• Operational
  Management
• Assist
  the HoFA in ensuring that procedures are adhered to by all staff in the
  country programme and assist in ensuring the efficient management of
  financial and other resources by partners;
• Ensure
  that reports are completed in accordance with deadlines;
• Assist
  the HoFA in the capacity building of programme and partner staff in
  financial management and budget monitoring;
• Logistics/
  Procurement / Assets Management
• Assist
  in the update and maintenance of the fixed asset register in Salesforce
  and the reconciliation of the same to PSF.
• Assist
  the HoFA in the procurement function and controlling of stock and stock
  management;
• Assist
  the Procurement Committee in the processing office procurements, ensuring
  that financial procedures are followed by the committee;
• Assist
  in ensuring compliance with all relevant donor financial regulations,
• Drawing
  and ensuring supplier contracts are up to date.

• The
  prospective employee for the Self Help Africa (SHA) Finance Officer must
  hold a Bachelor’s Degree in the Finance/Accounting field.
• Internationally
  recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
• Three
  years of experience as a qualified accountant preferably in an INGO
  environment.
• Strong
  technical abilities and up to date knowledge of Generally Accepted
  Accounting Principles
• Fluency
  in spoken and written English
• Ability
  to bring accounts to at least Trial Balance stage
• Desirable
• Experience
  in the preparation and review of management accounts and the critical
  analysis of a trial balance
• Experience
  in the preparation of annual financial statements for audit
• Willingness
  to travel nationally and internationally
• Experience
  of working with partner organisations
• Experience
  of working with donor funds
• Experience
  of management, training and supporting staff
• Excellent
  verbal, analytical, organisational and written skills
• People
  management skills
• Proactive
  and motivated with a strong commitment to Self Help Africa’s vision,
  mission and values
• Excellent
  ICT skills including a good knowledge of MS Office and accounting software
• Keen
  attention to detail and the ability to produce timely and accurate
  financial reports

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