The Ugandan Jobline

• Support
  the Chief RSCE in the overall management of support services to all Centre
  components by planning, coordinating and delivering administrative and
  logistical services including management of staff and budgetary resources;
• Serve
  as the focal point and advisor to Chief RSCE and other Centre management
  staff on all matters pertaining to the administration of resources of the
  Centre;
• Contribute
  to the implementation of the Centre/office mandate by providing the
  necessary managerial, logistical and administrative support required for
  the fulfillment of the mandate;
• Establish
  a set of sound procedures, practices, standards and tools that are
  consistent with UN policy and practice in order to ensure proper budget,
  accounting, financial, property and human resources management and
  control;
• Ensure
  development, preparation, coordination and monitoring of overall work
  plans, strategies and programs for the administrative and service support
  activities of the Centre and takes the lead in securing the required human
  and financial resources for the Centre;
• Advocate
  for, and ensure through collaboration with all stakeholders, the
  implementation of the Global Service Delivery Model and other relevant DFS
  or Organizational strategic initiatives and allows for efficiencies
  wherever possible;
• Provide
  guidance, support and supervision to senior support staff;? Manage
  relationships, through the compliance unit, with audit and evaluation
  services as appropriate;
• Ensure
  provision of guidance, performance evaluation, supervision and mentoring
  to all administrative and support service staff in the areas of his/her
  responsibility;
• Provide
  effective management of human, financial and material resources of the
  Centre;
• As
  part of the pool of certifying officers, certifies Centre expenditure as
  per authority delegated by the UN Controller;
• Plan
  and oversee the management of activities of the subunits of his/her
  office;
• Ensure
  that substantive work programmes and activities are carried out in a
  timely manner;
• Coordinate,
  manage, and supervise diverse projects undertaken by the subunits;
• Provide
  substantive reviews of drafts prepared by others in the subunit under
  his/her responsibilities.
• Act
  for Chief RSCE during his/her absence; and performs other related duties
  as required

• The
  ideal candidate for the United Nations Regional Service Centre Entebbe
  (RSCE) Senior Administrative Officer job opportunity should hold an advanced
  university degree (Masters or equivalent) in business or public
  administration, human resources management, finance, accounting, or
  related area is required. A first-level university degree in combination
  with an additional two (2) years of qualifying experience may be accepted
  in lieu of the advanced university degree. Professional designation in
  human resources, financial services, project/programme management or
  related area is desirable.
• A
  minimum of ten years of progressively responsible experience in
  administration, human resource management, finance, accounting, logistics,
  or related area is required. Finance experience and/or qualifications must
  be sufficient to meet Department of Management (DM) requirements for
  designation.
• At
  least five (5) years of experience in a managerial position in a national
  or international setting is desirable.
• Previous
  experience working with UN rules and procedures is desirable.
• Previous
  experience in the United nations or similar organization, particularly
  with a United Nations field operation and/or professional experience with
  UN agency in the field in a conflict or post-conflict setting is
  desirable.
• Languages: Fluency in English (both oral and
  written) is required. Knowledge of another UN language is an advantage.

• Provides
  support to the Principal Administrative Officer (Chief RSCE) in the
  administration and running of the RSCE, while also being responsible for
  the project management, quality assurance matters as well as streamlining
  processes in the RSCE involving various systems in place.
• Shows
  pride in work and in achievements; demonstrates professional competence
  and mastery of subject matter;
• Is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results;
• Is
  motivated by professional rather than personal concerns;
• Shows
  persistence when faced with difficult problems or challenges;
• Remains
  calm in stressful situations.
• Takes
  responsibility for incorporating gender perspectives and ensuring the
  equal participation of women and men in all areas of work.

• Speaks
  and writes clearly and effectively
• Listens
  to others, correctly interprets messages from others and responds
  appropriately
• Asks
  questions to clarify, and exhibits interest in having two-way
  communication
• Tailors
  language, tone, style and format to match the audience
• Demonstrates
  openness in sharing information and keeping people informed

• Takes
  ownership of all responsibilities and honours commitments
• Delivers
  outputs for which one has responsibility within prescribed time, cost and
  quality standards
• Operates
  in compliance with organizational regulations and rules
• Supports
  subordinates, provides oversight and takes responsibility for delegated
  assignments
• Takes
  personal responsibility for his/her own shortcomings and those of the work
  unit, where applicable.

• Delegates
  the appropriate responsibility, accountability and decision-making
  authority
• Makes
  sure that roles, responsibilities and reporting lines are clear to each
  staff member
• Accurately
  judges the amount of time and resources needed to accomplish a task and
  matches task to skills
• Monitors
  progress against milestones and deadlines
• Regularly
  discusses performance and provides feedback and coaching to staff
• Encourages
  risk-taking and supports creativity and initiative
• Actively
  supports the development and career aspirations of staff
• Appraises
  performance fairly

• Identifies
  the key issues in a complex situation, and comes to the heart of the
  problem quickly
• Gathers
  relevant information before making a decision
• Considers
  positive and negative impacts of decisions prior to making them
• Takes
  decisions with an eye to the impact on others and on the Organization
• Proposes
  a course of action or makes a recommendation based on all available
  information
• Checks
  assumptions against facts
• Determines
  that the actions proposed will satisfy the expressed and underlying needs
  for the decision
• Makes
  tough decisions when necessary

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