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Job Title:    HR & Administration
Manager

Organisation: ASAAK
Financial Services

Duty Station:  Kampala,
Uganda

 

About US:

Asaak Financial Services has developed a revolutionary mobile system and
pair it with extraordinary customer service to offer financial products that
can be accessed anywhere, without the hassle or judgement of traditional
institutions. Our products are designed meet clients at their level.

Job Summary:  The HR
& Administration Manager – ASAAK Financial Services will provide sound,
efficient and accountable administration of human resources and administrative
functions. This includes overseeing the general administrative and Human
Resource function of the company under the direct supervision of the Branch
Manager.

Key Duties and Responsibilities:  

Human resource duties

·       
Develop
and maintain functional and efficient human resources management and
administration systems, processes, and procedures.

·       
Spearhead
human resource planning, forecasting and track deployment, in line with the
strategic plan.

·       
Support
management in the development, review and compliance with the organizational HR
policy and ensure compliance with the employment Act and all national labour
laws.

·       
Guide
management and staff on employment law and statutory obligations as well as

·       
Asaak’s
own employment policies and procedures.

·       
Execute
employee screening and selection processes while developing and maintaining up
to date job descriptions for all positions.

·       
Ensure
that all staff have valid employment contracts and appointment letters.

·       
Conduct
induction and orientation for all new employees.

·       
Undertake
staff capacity needs assessment, spearhead the professional development
planning and execution based on the needs and capacities of the company.

·       
Maintain
health, safety and welfare of all employees including ensuring work life
balance and safety measures at all times.

·       
Support
the management team in implementing grievance and disciplinary procedures and
standards

·       
Participate
in and facilitate staff mediations and tribunals, terminations, etc. as
required.

Administrative tasks:

·       
Coordinate
the different service providers with the help of the Administrative staff
and  ensure timely delivery of services.

·       
Manage
and coordinate all administrative tasks with the guidance and supervision of
the branch manager.

·       
In
charge of monitoring and reporting on staff performance including attendance
and performance appraisal and evaluation to ensure quality and consistency.

·       
Preparation
of quarterly and annual reports in a timely manner in the administrative
section.

·       
Oversee
the proper maintenance of office facilities including ICT infrastructure.

·       
Manage
arrangements for the Board and Sub-Committee meetings, including
production/distribution of agenda and papers with the assistance of the
administrative staff.

·       
Provide
administrative support to the Branch Manager in scheduling all meetings.

·       
Execute
any other administrative tasks as deemed appropriate.

·       
Oversee
and supervise the Front desk officer/Admin assistant, whilst implanting the
front desk and corporate affairs

·       
Guide
and mentor the Front desk officer/Admin assistant in effectively communicating
to external stakeholders and providing customer care services.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree in Business Administration, Human
Resource or any related field. Any additional qualification in human resource
management will be a plus.

·       
Two years
of experience in human resource and administrative duties in any established
organisation.

·       
Knowledge
of Uganda Labor laws, compliance requirements and market demands and trends.

 

Management skills:

·       
Conversant
with people and performance management processes and practices.

·       
Good
experience in Office Administration.

·       
Team
working, and

·       
Leadership
and management skills.

 

Personal qualities:

·       
Analytical
skills.

·       
Pays
attention to detail.

 

How to Apply:

All suitable candidates should send their applications, CVs and copies of
all relevant certificates, testimonials and contacts of 3 referees by email
only to recruitment@asaak.co

 

Deadline: Monday, 28th
December 2020 by 5.00pm.

 

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