The Ugandan Jobline

• Manage
  the procurement analysis of all supplies/services ensuring detailed
  procedure and selection process is clearly outlined within the analysis
  section.
• Coordinate
  pre-qualification of suppliers to create suppliers’ database, maintain and
  update regularly the database
• Manage
  the Approved Supplier List. Ensure all suppliers uphold the terms and
  conditions of the agreement and in need of sourcing or changing current
  agreements coordinate with the procurement committee to facilitate any
  necessary additions and changes.
• Conduct
  price checks on all procurement conducted and manage the process to
  negotiate strong value for money
• Manage
  relationships with vendors, service providers, and landlord, ensuring that
  all items are invoiced and paid on time
• Manage
  contract and price negotiations with office vendors, service providers and
  office lease and examine and re-evaluate existing contracts from time to
  time
• Establish
  the SLAs for all service providers and suppliers and monitor its
  compliance
• Control
  spend and build a culture of long-term saving on procurement costs
• Ensure
  the Conflict of Interest Policy is upheld throughout all processes of
  procurement.

• Serve
  as the main point of contact for maintenance, office improvements,
  mailing, shopping, supplies, equipment, bills, and errands
• Oversee
  the day to day operations of the Fenix Uganda office including managing
  office support staff – caretakers, cleaners, gardeners, etc.
• Supervise
  all maintenance activities and maintain a regular schedule of maintenance
  for the Fenix’s properties
• Support
  the finding of an appropriate space for the Fenix Uganda office by
  contacting agents, viewing potential office locations, and making
  recommendations and ensure all rents are paid promptly.
• Maintain
  a highly professional working environment everyday (demo units set up
  projector + whiteboard in every room, etc.) – ensuring that the Fenix
  office always looks its best
• Safeguard
  the office, entrusted with maintaining office keys as well as management
  of all administrative issues like hygiene, stationeries, & welfare
• Support
  the application and processing of work permits for foreign nationals by
  making the necessary follow-up with immigration
• Coordinate
  key activities such as team meetings, workshops and/or special events i.e.
  All hands meetings
• Ensure
  all insurance policies i.e. Medical, GPA, Risk, Good in transit, IT
  equipment are up to date and premium charges paid promptly
• Monitor,
  supervise and ensure safety measures are incorporated into all business
  office development
• Ensure
  any necessary transport bookings are organized in advance

• The
  applicant must hold a Bachelor’s Degree from a recognized University in
  Public administration, general administration, Procurement or related
  field.
• Sound
  general management experience of at least 3-5 years in a senior role.
• Demonstrate
  organizational, leadership & planning skills, including ability to
  organize human resources to attain goals.
• Ability
  to communicate & function in a culturally diverse & change
  oriented setting with good knowledge of procurement & administration
  policies.
• Outstanding
  written and verbal communications skills (English)
• Very
  strong Microsoft Excel and general data analysis skills
• Proficiency
  in Microsoft Word
• Ability
  to work with suppliers and build long term competitive supply
  relationships
• Ability
  to influence, communicate effectively and work with minimum supervision.
• Proven
  experience in Business support services, must demonstrate experience and
  knowledge of managing support services in a complex environment.
• Innovative,
  proactive & result driven.
• Strong
  problem-solving skills & positive business impact. Excellent customer
  service skills and willingness to work long hours.
• High
  level integrity & confidentiality
• Excellent
  Negotiation skills
• A
  passion for Fenix and our customers!

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