The Ugandan Jobline

• Use
  ERP system to review/process requests of payments, record entries in
  general ledger and other account management duties;
• Maintain
  the finance section’s filing system;
• Monitor
  financial records of expenditures and related transactions to ensure
  timely and accurate accounting information;
• Review
  and confirm appropriateness of operational transactions processed as per
  applicable policies, regulations and interpretive guidelines;
• Ensure
  the maintenance of financial data quality for PSC (UNMAS) projects;
• Review
  and monitor project expenditures against approved budget and highlight
  inconsistencies to the finance officer;
• Prepare
  notes for any incomplete invoices/claims and inform the respective
  claimant or vendor;
• Ensure
  records are correct and up-to-date in the expenditure tracking system;
• Prepare
  and file the necessary finance supporting documentation to ensure
  completeness and accuracy;
• Prepare
  finance vouchers, ensure completeness of supporting documentation,
  accuracy of account code charges and disburse payments accordingly through
  ERP, following UNOPS rules and regulations;

• Assist
  to manage the small service contracts (courier services, internet services
  etc.) to ensure satisfactory delivery of contracts in accordance to the
  established key performance indicators;
• Manage
  petty cash administration duties to ensure an updated filing system and an
  accuracy of petty cash ledger;
• Compile,
  verify and obtain certified monthly staff danger pay reports;
• Liaise
  with Human resources department to ensure staff entitlements are processed
  in a timely manner;
• Monitor,
  verify/certify and submit monthly staff cost recovery deductions;
• Assist
  in administrative arrangements for personnel and visitors;
• Assist
  in the stock-taking and inventory of office equipment;
• Perform
  any other routine logistical and administrative duties at the duty station
  as directed by the supervisor.

• The
  ideal candidate for the United Nations Office for Project Services (UNOPS)
  Finance Administration Associate job placement should have completed secondary
  education required combined with six (6) years of relevant experience OR first
  level degree (Bachelor’s degree equivalent) in Finance or other relevant
  field combined with two (2) years of relevant experience.
• Relevant
  experience is defined as experience in finance administration.
• One
  year of UN experience is required.
• Experience
  with UNOPS is desired.
• Experience
  in handling petty cash management is desired.
• Experience
  in the usage of computers and office software packages (MS Office 2013
  and/or newer versions) and advanced experience of spreadsheet and database
  packages is desired.
• Experience
  in handling of web-based management systems is desired.
• Language: Fluency in English (speaking, writing
  and reading) is required. Knowledge of another UN official language is
  desired.

• Treats
  all individuals with respect; responds sensitively to differences and
  encourages others to do the same. Upholds organizational and ethical
  norms. Maintains high standards of trustworthiness. Role model for
  diversity and inclusion.
• Acts
  as a positive role model contributing to the team spirit. Collaborates and
  supports the development of others. For people managers only: Acts as
  positive leadership role model, motivates, directs and inspires others to
  succeed, utilizing appropriate leadership styles.
• Demonstrates
  understanding of the impact of own role on all partners and always puts
  the end beneficiary first. Builds and maintains strong external
  relationships and is a competent partner for others (if relevant to the
  role).
• Efficiently
  establishes an appropriate course of action for self and/or others to
  accomplish a goal. Actions lead to total task accomplishment through
  concern for quality in all areas. Sees opportunities and takes the
  initiative to act on them. Understands that responsible use of resources
  maximizes our impact on our beneficiaries.
• Open
  to change and flexible in a fast paced environment. Effectively adapts own
  approach to suit changing circumstances or requirements. Reflects on
  experiences and modifies own behavior. Performance is consistent, even
  under pressure. Always pursues continuous improvements.
• Evaluates
  data and courses of action to reach logical, pragmatic decisions. Takes an
  unbiased, rational approach with calculated risks. Applies innovation and
  creativity to problem-solving.
• Expresses
  ideas or facts in a clear, concise and open manner. Communication
  indicates a consideration for the feelings and needs of others. Actively
  listens and proactively shares knowledge. Handles conflict effectively, by
  overcoming differences of opinion and finding common ground.

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