The Ugandan Jobline

• Ensure that reception services are provided in
  such a fashion that visitors are provided with a warm welcome and that
  their needs are swiftly attended to
• Ensure that all incoming
  communications(telephone calls, letters, email etc.) are responded to professionally and reliably
  passed on to the appropriate person(s)
• Ensuring that the office environment is clean,
  well-organized and attractive and that break tea is provided to a high
  standard of quality and hygiene
• Ensure that Office equipment is switched off accordingly and the
  premises securely closed.
• Utility
  Management (Electricity, Water, Garbage, Phone, Security, Internet etc)
• Ensure that all office utility bills,
  subscriptions and office rent are paid on time in liaison with the HR/Admin. Officer
• Under the supervision of the HR/ Administration
  Officer, compile and submit MTN- CUG telephone numbers by the 20th of
  every month
• Prepare monthly utility reports and submit
  timely to the HR & Admin Officer or designate
• Events
  Management (Conference / Meetings) and Accommodation (in-Country)
  Management
• In liaison with the focal person on the
  personnel committee, coordinate monthly staff meetings and ensure
  efficient distribution of minutes
• Ensure that support is provided in a timely and reliable fashion with accommodation
  bookings for staff from other programmes and other official visitors
• Coordinate and arrange staff parties.
• Provide timely and proper set-up of conference
  rooms or venues for various meetings as and when.
• Secretarial task- Ensure OADF forms/Templates are replenished and updated.

• The
  applicant for the International Rescue Committee HR/Admin Assistant job
  placement must hold a University degree / Higher education in Human
  Resources, Business administration or any other related course
• Two
  years of experience
  in similar position;
• Proven skills in administration and human
  resources management
• Strong organizational, interpersonal skills
• Good administrative skills
• Strong written and oral English communications
  skills
• Excellent computer skills including MS Word, Excel, PowerPoint
  and Outlook
• must be able to work independently while being
  a strong team player;
• Strong skills in collaboration with
  multi-cultural and diverse teams
• A
  team builder with excellent people skills; must be culturally sensitive

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