The Ugandan Jobline

• Lead
  and manage the Human Resources team (including people planning,
  performance, well-being and development).
• Provide
  technical support, advice and capacity build the Human Resources team.
• Advise
  and assist managers in Human Resources related issues and concerns.

• Drive
  and support recruitment and selection activities ensuring compliance with
  recruitment process.
• Work
  closely with senior management team and senior staff on new staff
  retention strategies and initiatives.
• Ensure
  proper on-boarding process.
• Ensure
  oversight and consistency in position titles and grades, across all field
  locations.

• Proactively
  respond to and manage performance counselling, employee grievances and
  disciplinary issues as required, with a focus on building manager competency
  and ensuring that documentation is well kept.
• Implement
  the DRC performance management system including developing the capacity of
  managers to implement effective performance management.
• Link
  performance reviews to staff development, assess training needs and
  develop robust training programme.
• Act
  as an impartial mediator in disciplinary procedures and ensure it is
  administered in an equitable and fair manner and meets all legal and labor
  regulations and requirements
• Lead
  people well-being initiatives.
• Define
  and review salary structure in partnership with the Senior Management team
  and coordinate annual compensation review process and compensation
  adjustments.

• Maintain
  and update Staff Human Resources Handbooks as necessary.
• Proactively
  pursue continuous process improvement in Human Resources related practices
  in order to enhance the quality and efficiency of output/delivery.
• Work
  closely with HQ to share information and provide support as required.

• Ensure
  that all DRC offices in both countries comply with necessary national, DRC
  and donor regulations.
• Conduct
  regular visits to field offices to ensure compliance to HR policies &
  procedures.
• Provide
  capacity building support to HR staff & Admin. staff at field offices.
• Support
  line managers in field locations to manage employee relations.

• Ensure
  oversight of relevant lists (e.g. leave, R&R) in coordination with
  managers and field sites.
• Monitor
  contract end dates and proactively liaise with managers regarding
  extension or end of contract.
• Coordinate
  the staff exit process.
• Ensure
  oversight of management of visas, entry permits, alien registration and
  work permits.
• Ensure
  oversight of internal and international travel.
• Ensure
  timely updating and renewal of organization registration certificates.
• Maintain
  and safeguard DRC records. Develop and manage a logical file system for
  DRC’s contracts, with a database containing the essential information for
  DRC service providers and consultants towards an effective internal
  management and administration.
•  Liaison with local institutions,
  authorities and ministries in all matters related to administration and
  relevant to DRC operations in the country.
• Responsible
  for proper functioning of all offices and DRC guesthouses and equipment.
  Ensure that insurance for the premises and equipment is updated at all
  times.
• Management
  of an effective central mailing system in all Country Offices.
• Ensure
  legal compliance country regulations and laws in respect to NGOs Act and
  labor laws.
• Coordinate
  and ensure quality and timely corporate reporting in HR/Administration
  department.

• Provide
  technical guidance and support to other HR and Administration staff who
  report to a different Manager.
• Advise
  on and promote understanding and application of DRC policies, procedures
  and principles.
• Raise
  with management non-compliance issues relating to HR/Administration.
• When
  relevant, drives development of policies and standards in region or
  country and/or localizes global policies to regional or country level.

• The
  applicant must hold a University Masters Degree in Human Resource
  Management, Business, or Social Science Degree specializing in Human
  Resources.
• The
  ideal candidate for the Danish Refugee Council (DRC) Human
  Resource/Administration Manager job placement must have five years of working
  experience in Human Resources with at least 2 years in a Senior Human
  Resources management role within an INGO.
• Proven
  leadership skills and a competence in people management.
• Demonstrated
  understanding and working knowledge/experience of Human Resources
  Management principles, concepts & processes.
• Extensive
  knowledge on local labor law.
• Excellent
  skills in handling and advising on complex people management issues.
• Previous
  experience in developing Human Resources strategies and policies, and
  driving implementation.
• Experience
  using an online system for recruitments.
• Full
  professional proficiency in English.

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria
• Concise and accurate CV (maximum 3
  pages). The CV should include information about your qualification,
  relevant training courses, Work experience, name and contact details of 3
  relevant references.

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