The Ugandan Jobline

• Prepare
  meeting documentation in the correct formats and arrange meeting/event
  locations as well as all other materials needed there at
• Take
  Minutes at Trustee meetings and staff/management meetings and submit
  standard drafts to the PPO in a timely manner
• Assist
  in tracking and implementing Board Resolutions

• Prepare
  standard Scheme reports as required
• Prepare
  standard draft reports to the University Council every Quarter
• Prepare
  reports on the MURBS Strategic Plan for review every Quarter
• Review
  Service Provider Reports and documentation received by the Scheme and
  provide summaries to the Principal Pension Officer
• Draft
  correspondences and other documents as and when required
• Assist
  in monitoring compliance of the Scheme with statutory and regulatory
  requirements as well as compliance with all the requirements of the Trust
  Deed and Scheme Rules, policies and other relevant statutes
• Participate
  in the initial drafting of service provider agreements/ contracts
• Participate
  in drafting of policies and standard operating procedures for the Scheme

• Communicate
  to Trustees and other parties as directed from time to time
• Assist
  in tracking and responding to member queries as directed
• Design
  and operate the Public Relations programme
• Handle
  publicity and advertising issues as per the MURBS Communication Policy
• Coordinate
  the compilation, design and printing of the Scheme’s annual reports and
  branded materials
• Keep
  the Scheme’s website up-to-date

• Maintain
  appropriate Scheme Records, both in electronic and hard copy formats
• Establish
  and maintain databases as directed from time to time

• Develop
  the MURBS Financial Year Calendar
• Plan
  for annual member trainings and MURBS Ambassadors activities
• Process
  the timely renewal of Trustees’ licenses and the Scheme’s subscriptions to
  affiliated professional institutions, both local and foreign and
  international agencies

• Prepare/process
  Scheme expenses x) Ensure appropriate disbursement of all funds advanced
  for Scheme activities and provide accurate accountability to the PPO at
  all times
• Arrange
  tickets and other foreign travel requirements for staff
• Coordinate
  repairs and maintenance to general office equipment and preventive
  maintenance of IT equipment
• Arrange
  for special procurements and participate in designing of the Terms of
  Reference or RFPs
• Recommend
  and keep track of all the insurance policies for staff, vehicles and
  equipment
• Arrange
  for the disposal of the Scheme’s boarded off assets
• Monitor
  stocks of supplies and advise the Principal Pension Officer accordingly

• Coordinate
  and supervise activities of the contracted service providers
• Maintain
  an up-to-date leave roster of all staff at the Scheme at any one time
• Supervise
  the delivery of documents to Trustees, service providers, the University,
  URBRA, Members, and other stakeholders
• Supervise
  MURBS staff as delegated
• Supervise
  the provision of Front Desk Officer Services
• Perform
  any other duties as assigned from time to time

• The
  applicant must hold a good University degree from a reputable, recognised
  institution of higher learning. Should possess post-graduate
  qualifications or a professional qualification such as ICSA.
• A
  minimum of three (3) years’ experience in the area of general
  administration at a senior management level. Knowledge of pension
  ad-ministration will be an added advantage.
• Core
  Competencies: knowledge of
  the principles and practices of general administration and I or public
  relations. Should have excellent organisational, communication and
  listening skills, and should demonstrate leadership, tact and problem
  solving abilities.

Related Jobs