The Ugandan Jobline

• United
  States Agency for International Development (USAID)
• Centers
  for Disease Control (CDC)
• Peace
  Corps

• OFM
  Coordinator for Agency visual storage database ASIST (20%): The incumbent serves as OFM’s principal
  coordinator for the Agency’s document storage and retrieval database,
  known as ASIST. Responsibilities associated with this duty include: 1)
  maintaining integrity of OFM’s document filing systems and procedures; 2)
  manually creating any vouchers not automatically created via interface
  with financial management system (Phoenix); 3) recalling and reproducing
  archived transactional documentation upon request of PSC colleagues and
  OFM management; and 4) acting as Mission subject matter expert on ASIST as
  it pertains to financial management operations.
• OFM
  Point of First Contact for Incoming Payment Documents (40%): The incumbent logs all incoming payment
  documents and ensures that they are valid, complete, and adequately
  supported. The accepted documents are then used by the DCCWAT COORDINATOR
  to create electronic invoices in Phoenix, manually entering information
  from the documents into the system. For invoices not requiring COR
  approval, Phoenix’s ad-hoc routing functionality is used to capture
  relevant details, and route the resulting voucher to a Voucher Examiner
  for processing. The DCCWAT COORDINATOR ensures that documents not logged
  into the system for whatever reason are returned to the appropriate vendor
  within 7 days. Documents logged into the system are monitored as they
  progress through various stages of approval to ensure they are processed
  and closed in Phoenix within 30 days, in line with USG Prompt Pay Act requirements.
  DCCWAT COORDINATOR duties also include notifying internal and external
  customers of completion of the payment process in writing, which requires
  the requesting of payment notification confirmations from the US
  Disbursing Office, the US Department of the Treasury, and local Ugandan
  banks.
• Value
  Added Tax Compliance and Processing (20%): The incumbent is responsible for maintaining a record of
  implementing partners’ compliance with URA tax reporting requirements
  using lists of active awards obtained from the USAID/Uganda Office of
  Acquisition and Assistance (OAA). The DCCWAT COORDINATOR reviews and
  verifies submissions ensuring that submitted packages comport with
  URA-stipulated requirements. In performing these duties the DCCWAT
  COORDINATOR is required to maintain a master worksheet for tracking the
  progress of claims in progress against disbursements, and uses the
  resulting information to create an annual tax report for the Mission. The
  DCCWAT COORDINATOR participates in post-award orientation meetings
  together with OAA to serve as the primary point of contact for
  implementing partners providing guidance on matters related to the filing
  of VAT claims by USAID implementing partners. In this role the DCCWAT
  COORDINATOR interacts with senior staff from implementing partners and the
  Government of Uganda. Upon receipt of refunds, the DCCWAT COORDINATOR
  ensures that the refunds are returned to the proper accounts based on
  program status and funding category.
• Administrative
  Backup and Support (10%): The
  incumbent provides administrative support services to OFM staff as needed,
  especially during the absence of the Administrative Assistant.
  Responsibilities associated with these duties include the following:
  scheduling meetings, arranging venues and transportation for internal and
  external meetings, ordering office supplies, and facilitating
  communication between OFM and other Mission offices.
• Establishes
  and maintains contract and institutional payment files (10%): Establishes and maintains a work file of
  funds control documents as well as amendments, computation and analysis of
  work papers of incurred costs and fees, advance records and related
  correspondence. This includes contract/grant briefings, disbursement
  histories, and other supporting documentation used during the payment review
  and examination process.
• The
  incumbent provides guidance to contractors and grantees on current status
  of payments and exchange rate conversions, USAID internal requirements,
  and terms and conditions of the agreement or grant.

• The
  applicants for the US Embassy Financial Clerk (Document Control) job opportunity
  should hold a bachelor’s degree in business administration, accounting,
  public administration or other fields focusing on internal business or
  government operating practices and procedures.
• At
  least three years of progressively increasing responsibility in accounts
  payable, bookkeeping, financial statement preparation, audit or budgeting
  is required.
• Must
  have good working knowledge of secretarial and administrative processes,
  procedures, filing systems and processes.
• Solid
  knowledge of accounting office operations is mandatory.
• General
  familiarity with basic accounting principles and concepts, financial
  management and reporting procedures required.
• Ability
  to establish priorities, and organize a large and varied workload in an
  efficient and timely fashion, and also be able to develop procedures for
  the successful implementation of work assignments.
• Excellent
  skills in using standard office equipment and computer applications such
  as MS Office and Web-based systems.
• Ability
  to comprehend and apply voucher examination processes as well as standard
  US federal regulations pertinent to financial management operations.
• Good
  typing skills and demonstrable analytical and decision-making abilities.
• Excellent
  interpersonal and customer service skills and an ability to work under
  minimum supervision are also required.

• A hand-signed AID-302-3 Offeror
  Information for Personal Services Contracts Form, Download
  Here
• Cover letter clearly indicating the
  position for which you are applying and describing how you meet the
  minimum requirements
• Updated Curriculum Vitae/Resume
• Copies of Academic Transcripts
• Names, contact numbers, and e-mail
  addresses of three (3) professional references. At least one of the
  references must be a prior or current direct supervisor.
• U.S. citizen, Resident Aliens and other
  nations (resident in Uganda) must attach a copy of a valid work permit.

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