The Ugandan Jobline

• Assist
  the Warehouse Supervisor to ensure that all commodities arriving at the
  warehouse and leaving the warehouse are properly accounted for.
• Assist
  the warehouse supervisor with receipt of commodities in the warehouse:
  Make sure you know in advance about the types and amount of commodities to
  expect in the warehouse. Assist the warehouse supervisor to prepare and
  carefully plan for storage space.
• The
  incumbent will scrutinize all waybills to ensure that the commodities are
  of correct quantities and quality as manifested on the waybill.
• Immediately
  record all quantities delivered short (missing), quantities lost in
  transit and quantities damaged if any. All observations must be recorded
  immediately.
• Supervise
  off-loading of the commodities make sure it is properly undertaken.
  Commodities must carefully be inspected and counted during off-loading
  before accepting in the warehouse.
• Immediately
  reconstitute torn / loose / slack / leaking / damaged bags, tins or
  cartons to prevent any further loss. Document such activity.
• Assist
  the warehouse supervisor to maintain good warehousing standards
• Storage
  of commodities must be done properly. Commodities must be stacked in an
  organized manner by commodity type and by shipment number to facilitate
  proper physical count
• Be
  alert to observe any signs of weevils and other grain pests that damage
  the commodities during storage. Commodities must in good condition. Check
  for infestation and take immediate action by informing the Commodity
  Assistants.
• Unfit
  commodities must be stacked separately away from the sound stocks.

• Assist
  the warehouse supervisor to accurately fill and update all the warehouse
  records including Ledger books, stack cards and stock control sheets.
  Quantities recorded on these documents MUST correspond to the daily
  physical stock in the warehouse.
• Keep
  daily records of warehouse movement (commodities received and dispatched
  including the destinations).
• Commodities
  shall NEVER leave the warehouse without prior approval of the Commodity
  Manager or his/her designee.
• Loading
  of Commodities shall ONLY take place after receiving a LOADING
  AUTHORIZATION from the Commodity Manager or his/her designee.
• Commodities
  leaving the warehouse MUST be accompanied by a waybill or a delivery note.
• Unexplained
  warehouse losses is the responsibility of the warehouse supervisor and
  his/her assistant. Value of the loss can be deducted from their salaries.

• Support
  the warehouse with reporting and ensure reports are ready to the head
  office by the 1st day of the following month latest.
• Prepare
  monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch
  summary, Loss Status Reports and Physical Inventory Reports at the end of
  every month. These MUST be submitted to the head office by the 1st day of
  the following month latest.
• Perform
  any other duty that may be assigned from time to time

• The
  ideal candidate for the World Vision Warehouse Assistant job opportunity
  should hold a bachelor’s degree with some basic training in storekeeping
  and proven relevant experience.
• Two
  years of experience in a related field preferably in with an NGO working
  in commodity programming and logistics.
• Willing
  to live and work in any part of the country.
• This
  position requires a mature candidate, a self-starter, with dedication and
  ability to work with less or no supervision. Must demonstrate willingness
  to learn and work with others as a team.
• Excellent
  command of oral and written English a MUST.

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