2 Fresher Administrator NGO Job Placements – Malaria Consortium

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Organization: Malaria
Consortium
Duty Station: Uganda
Salary: USD 13,005 gross
per annum
Reports to: Regional
Coordinator
About US:
Malaria Consortium is the
world’s leading not-for-profit organisation dedicated to the comprehensive
control of malaria and other communicable diseases in Africa and Southeast
Asia. Malaria Consortium works with communities, government and non-government
agencies, academic institutions, and local and international organisations, to
ensure good evidence supports delivery of effective services, providing
technical support for monitoring and evaluation of programmes and activities
for evidence-based decision-making and strategic planning. Malaria Consortium
works to improve not only the health of the individual, but also the capacity of
national health systems, which helps relieve poverty and support improved
economic prosperity.
About Project:
Malaria Consortium Uganda has
received funding from DFID/UNICEF to implement the Strengthening Uganda’s
Response to Malaria (SURM) project which will focus on reducing the impact of
the leading causes of U5M morbidity and mortality in 16 districts in Northern
Uganda. The project will address lagging maternal and neonatal mortality
through a combination of iCCM and selected maternal and neonatal care
interventions. The project is implemented with UNICEF and spans a five-year
period (April 2018-March 2023) in 16 districts in the Northern region of
Uganda.
Job Summary: The
administrator is responsible for management of the reception, provide administrative
and logistics support to the office. The administrator is responsible for
management of the reception area, receiving visitors, managing the central
office phone, directing visitors and proving any administrative related support
to the team.
Key Duties and Responsibilities: 
Administration and Logistics
support (70%)
  • Make sure that all offices are kept clean at
    all times including the wash rooms by providing adequate supervision to
    the support staff responsible for office cleaning
  • Ensure that the office cleaners and kitchen staff are performing to the
    required standards
  • Ensure that the compound has a tidy and
    professional appearance including gardening
  • Report any building and maintenance issues to
    the line manager
  • In charge of stores both for project and office supplies
  • Manage vehicles and drivers including review of
    vehicle records
  • Coordinate vehicle hire as and when necessary
  • Asset management and maintenance of register.
  • ICT: Liaise with IT support service firms to
    offer regular professional advice, IT     support to staff in a timely manner that does not interfere with
    staff work. Log all complaints and follow progress closely; raise to a
    manager if service is not forthcoming
  • Generator service/maintenance
  • Procurement of office and project supplies (with guidance of the Regional Coordinator)
  • Supervise and ensure that the office buildings
    and compound are kept in a clean and tidy way. Report any building and
    maintenance requests in writing to the Regional Coordinator
  • Receive, analyse, code and prepare request for payment for water,
    electricity, staff telephone and security bills
Ensure that the front desk
represents the organization to the visitors in a professional manner (25%)
  • Make sure that the front desk is staffed at all
    times during the worki    ng
    hours
  • Receive incoming calls to the office and
    transfer to requested person
  • Make outgoing calls from Malaria Consortium and
    connect to requested person
  • Receive parcels and give them to owners, and
    also send parcels
Other (5%)
  • Ensure that the First Aid Box is fully stocked
    at all times and fire extinguishers are working
  • Book accommodation for staff members from
    upcountry offices
  • Ensure that the stationery store is always
    fully stocked, and request for more items as needed

Qualifications, Skills and Experience:
  • The
    applicant for the Malaria Consortium Administrator job opportunity should
    hold a      Bachelor’s degree in
    Information and Office Management/ Office Administration or related
  • One year of experience in the field of administration
  • Experience in managing a reception, switchboard
    and/or customer care
  • Computer literacy skills
  • Previous experience in office management
  • Possess good understanding, knowledge and
    experience     in document
    control and management
  • Ability to effectively manage time and resolve
    crises
  • Excellent interpersonal and communication
    skills
  • Good Excel and other software skills
  • Keen
    a    ttention to detail
How to Apply:
All interested applicants are
encouraged to apply online at the web link below.
Deadline: 27th April 2018
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