The Ugandan Jobline

• Ensure
  all cash and bank transactions are recorded on time and accurately
• Ensure
  all financial transactions have the relevant authorisation and are made in
  accordance with Restless Development financial procedures
• Ensure
  value for money is achieved in all transactions
• Administer
  cash advances (floats) as required and maintain relevant accounting
  records for such advances
• Maintain
  the bank account and cash safe to ensure funds are available for all
  authorized transactions
• Undertake
  regular cash and bank reconciliations
• Ensure
  all financial records are filed according to financial policies
• Maintain
  computerized system (FF) for the management of expenditures
• Ensure
  that all payments to suppliers and/or projects are in accordance with
  relevant procedures and approved work plans/budgets.
• Prepare
  and manage fortnightly payment run and administer petty cash and
  reimbursement of staff expenses, where appropriate.
• Prepare
  bank and cash reconciliations, as well as debtors and creditors statements
  reconciliations.
• Ensure
  that cheque books and invoices are well accounted for and are kept in a
  safe and secure custody
• Ensure
  invoices are posted correctly and on time into Pastel
• Build
  relationships with suppliers request and reconcile supplier statements.
• Ensure
  staff floats and volunteers expense claims are submitted on time
• Ensure
  claims are correctly coded, with the appropriate supporting documentation
  and input into Pastel
• Support
  the Programme Manager in the annual budget setting process
• Provide
  assistance during the quarterly reforecast

• Maintain
  and constantly update fixed asset register as well as track usage time to
  time
• Facilitate
  and assist to carry out regular supplier reviews in line with policy
• Ensure
  proper maintenance of office assets, equipment and vehicles
• Ensure
  staff timesheets are completed and duly filed
• Facilitate
  data backup and ensure office communication systems are working well at
  all times
• Provide
  all necessary logistical assistance for internal and external audits and
  other field visits as may be required

• Ensure
  staff have clear performance objectives and monthly work plans
• Continually
  support and supervise outputs of staff through line management and
  performance reviews
• Build
  capacity of staff in finance as required, including training staff,
  volunteers and partners

• Support
  Programme team to implement the financial systems in area of work
• Lead
  in young researcher finance training as may be required from time to time
• Induct
  all field office new staff
• Participate
  in field monitoring visits as may be required from time to time support to
  Internal audit and implement all issues raised

• Other
  duties as required. Occasionally working on weekends and holidays for
  which time off in lieu can be taken

• The
  applicant for the Restless Development Finance and Administration
  Coordinator job opportunity must hold a University degree and part
  qualified accountant with ACCA/CPA/CIMA or some other recognized professional
  body
• At
  least four years of work experience in financial management and
  administration, including managing staff
• Experience
  in developing budget and reports for donors
• Strong
  IT skills, including Excel
• Good
  written and verbal communication skills
• Experience
  in training delivery and provision of capacity building support for
  non-finance staff
• Experience
  using Finance Force accounting software or any other related software
• Preferable
• Experience
  working in a youth organization
• Experience
  in strategic planning and budget setting
• Experience
  managing EC,USAID,DGF,DFID etc. donor requirements
• The
  individual must be results oriented, highly self-motivated, have
  demonstrated analytical skills and be comfortable with a rapidly changing
  environment.
• The
  successful individual will also be able to establish strong working
  relationships with staff in Uganda and internationally.
• The
  successful candidate will be personally committed to Restless Development
  Uganda’s mission and values.

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