The Ugandan Jobline

• Oversee
  the regular review and roll out of HR policies, employment policies and
  procedures in compliance to RI’s standards and evolving national labor
  law.
• In
  collaboration with the Country Director, assist in the development of
  staffing and recruitment plan to ensure that each team is staffed
  appropriately, according to need and funding availability, in an efficient
  and timely manner.
• Support
  CD in identifying HR gaps and ensure that RI staff are motivated.

• Ensure
  staff hiring is conducted efficiently and in compliance with RI’s policies
  and national labor law.
• Ensure
  a high quality, transparent, timely and efficient recruitment process.
• Determine
  salaries for selected candidates based on the salary scales
• Ensure
  pre-employment requirements are submitted and personnel files with
  documentation according to HR checklist is opened for new staff and
  completed on a timely basis.
• Ensure
  that all staff have undergone orientation and induction at Country office
  including International staff.
• Support
  the CD in processing of Visas and work permits for visitors and
  International staff as and when required.

• Ensure
  the timely and efficient payroll preparation for accurate data on grant
  code, number of days, benefits.
• In
  close coordination with Finance, ensure all staff fill timesheets
  correctly and they are submitted on a monthly basis as part of the payroll
  package.
• Ensure
  the proper utilization and accurate tracking of all types of leave.
• Oversee
  the periodic salary review and analysis, and review and revision of new
  salary structure, as appropriate.

• Ensure
  the timely processing of new contracts, contract extensions, staff
  transfers, promotions and other change of status/ personnel changes.
• Manage
  processes related to disciplinary actions, staff separation, and
  termination.
• Respond
  to employee related queries and provide answers to all HR related
  inquiries and requests.
• Keep
  HR Manual updated and constantly communicate it, along with other HR
  policies to staff.
• Provide
  day-to-day advice to the programme teams, around interpretation and
  implementing HR policies, and procedures in order to ensure consistency.
• Make
  sure that employees’ files are auditable at all times as per RI standards
  and any relevant donors’ requirements.
• Working
  with CD and County Finance teams, support internal and external Audits by
  ensure necessary documents are updated, scanned where required and
  submitted as needed.

• Provide
  training and ensure new hires and current staff complete the training on
  RI Excel and understand the goal setting process well.
• Oversee
  the monthly utilization of RI Excel reporting and offer support to staff
  where needed.
• Monitor
  the evaluation process at all stages and ensure that employees and
  supervisors complete the review process in a timely manner.
• Act
  as training administrators and ensure that training goals for employees
  are monitored on RI Excel.
• Provide
  guidance to supervisors as they complete evaluations, help supervisors
  find effective coaching methods that work for specific issues including
  identifying areas of poor performance and assisting supervisors to
  establish plans for improving performance (PIPs), be present during review
  meetings when necessary.
• Provide
  ongoing support to RI Excel users including responding to various
  inquiries raised by different employees, clarifying the appraisal forms,
  methodology etc.

• Ensure
  National staff are aware of all HR policies, rules and regulations by
  conducting sessions for new staff and organizing for refresher sessions
  for all staff from time to time.
• Organize
  learning and development opportunities in coordination with CD for staff
  to achieve programme goals
• Conduct
  Training needs analysis (TNAS) within the programme and support staff in
  identification of suitable internal/external trainings in close consultation
  with the CD and LMs from time to time.
• Provide
  training, support and advice on performance management and staff
  development plans and ensure reviews are conducted when and required as
  per the RI policy and procedure.
• Verify
  that Project Training Funds are used to cover legitimate National staff
  development and talent management expenses, that funds are used
  effectively, and follow up to make sure training has been provided and the
  employee has completed the training successfully.
• Encourage
  Managers and Directors to provide “Power Hour” training to their staff.
  Subject Matter Experts are asked to present content in an hour long
  session focusing on specific operational or technical subjects relevant to
  the program or project or related to current organizational or
  country/departmental needs.
• Participate
  in forums relating to Human Resources including internal HR meetings and
  feedback to management on best practices, HR trends in country and at
  global level.

• Responsible
  for the registration, course enrollment and account closure, for all staff
  who have an email address, some English language capacity and access to
  the internet.
• Work
  with the Manager/Supervisor and the employee to find relevant courses on
  the RI Academy’s LMS, or through INGO or other professional organizations
  or find courses locally (provided through an institute or a college) and
  consult with the RHRM for assistance in identifying learning and
  development opportunities based on the training and professional
  development goals identified in RI Excel.
• On
  monthly basis, report the names and courses taken outside LMS.

• Management
  of office premises- supervision of the office cleaners and cook to ensure
  highest standards of cleanliness in an efficient and effective manner.
• Coordinate
  the logistical arrangements of meetings/workshops/ conferences and in
  country travel for staff and visitors by coordinating travel and
  accommodation arrangement including flight bookings and visas for teams
  and follow up paper work (e.g. Expenses) working closely with Programmes,
  Operations(security), Finance and logistics.
• In
  collaboration with Logistics manage office environment and equipment to
  ensure a safe and effective office.
• prepare
  a variety of correspondence, reports, forms, proposals, concept papers,
  etc. using prescribed formats and assuring that such documentation is
  correct in form and style. Craft and deliver both written and verbal
  presentations as required within the job remit.
• Support
  other staff by providing advice and guidance in handling organizational
  and administrative tasks for which the office is responsible for; this
  includes office systems and procedures to expedite work flow.
• May
  Represent the Office at internal and external audiences by providing
  information, handling routine inquiries directly or by delegating to
  departments and following up

• The
  ideal candidate for the Relief International Human Resources and Administration
  officer should preferably hold a degree with professional qualification in
  HR.
• Five
  years of continuous practice in a similar position, with at least 1 year
  in an HR supervisory/management position.
• Experience
  in developing and implementing HR policies, procedures and systems.
• Proficient
  in IT – Word, Excel, PowerPoint, Outlook and HRIS( Human resources
  Information Systems) South Sudan/ local employment law.
• Direct
  experience of organizing emergency/large scale recruitments.
• INGO
  experience is strongly preferred.
• Ability
  to prioritize and deal with competing demands.
• Previous
  experience of staff supervision and capacity building.
• Fluent
  spoken and written English.
• Excellent
  organizational, interpersonal and communication skills.
• A
  team builder with excellent people skills; culturally sensitive and has
  the ability and interest to identify and work with a multicultural team. 

• Curriculum
  Vitae (CV)
• Letter
  of Interest (application cover letter)
• Photocopies
  of documents showing your credentials/qualifications for this position, if
  applicable

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