Procurement Coordinator Non-profit Jobs – Baylor-Uganda

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Organisation: Baylor
College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)  
Duty Station: Uganda
Reports to: Head of
Operations
About US:
Baylor College of Medicine
Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit
child health and development organisation affiliated to the Baylor College of
Medicine International Paediatric AIDS Initiative (BIPAI), a Network of
paediatric HIV/AIDS care and treatment Children’s Clinical Centres of
Excellence and international program offi ces in 11 countries across Africa,
Eastern Europe and North America.
Job Summary: The
Procurement Coordinator develops and monitor the implementation of the
procurement cycle policy and guidelines for the timely availability of quality
goods works and services at the most competitive prices
Key Duties and Responsibilities: 
  • The
    Procurement Coordinator develops and monitors the implementation of
    Baylor-Uganda procurement policy.
  • Develop
    and consolidate Procurement Plans and budget for every financial year and
    account for expenditures    .
  • Prepare
    pre-qualification documents
  • Invite
    public bidders for pre-qualification exercise and conduct price search and
    market surveys, then appraise and update the supplier’s shortlist in
    relation to the findings and the evaluation criteria.
  • Prepare
    bidding documents, invite the shortlist bidders to submit their proposals
    and manage the Tender/Bid opening and communication of awards as per procurement
    rules and guidelines.
  • Prepare
    and submit quarterly Procurement reports to PPDA & Contracts Committee
    and respond to all queries or communications.
  • Organize
    and manage contract negotiations with shortlisted suppliers to negotiate
    terms and conditions of contract.
  • Keenly
    review and monitor the implementation of a contract management system for
    the procurement process and provide technical support to user departments.
  • Identify
    assets that need to be disposed off
  • Develop,
    appraise, support and maintain a competent & motivated “procurement
    team”

Qualifications, Skills and Experience:
  • The
    applicant must hold a Bachelor’s Degree in business administration
    (procurement)
  • Professional
    Qualifications (e.g. CIPS) / Masters in procurement
  • Three
    years of working experience
  • Team
    and communication skills
  • Strong
    Managerial skills
  • Self
    –motivated and able to demonstrate high initiative
How to Apply:
All candidates should email their
applications to: applications@baylor-Uganda.org which should include a cover
letter, CV, daytime telephone contact and three traceable professional
references; and should be emailed or hand delivered. You must have at least a
credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted
candidates will be contacted for interview. An approved Medical Check-up report
from a recommended health centre for successful candidates is a requirement at
entry. Applications should be addressed to:
The Head of Human Resources,
Baylor College of Medicine
Children’s Foundation-Uganda,
Block 5 Mulago Hospital, P.O.
Box 72052 Clock Tower, Kampala. Uganda
Deadline: 30th April 2018
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