The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps 

• Meetings:
  Manage all arrangements for scheduled meetings for Counselor and Deputy
  Counselor, including reserving rooms inside the Embassy, processing
  clearances, escorting participants, and providing refreshments, where
  appropriate.
• Representational events: Oversee representational events for Counselor and Deputy Counselor,
  including procurement of caterers and service staff, establishing guest
  lists, designing and sending invitations, and overseeing attendance.
  Incumbent will also oversee the representational budget, make payments
  where necessary, and deal with outside vendors.
• Personnel:
  Manage all personnel matters for the section – USDH, EFM, and LES –
  including time and attendance, performance reviews, and the submission and
  tracking of all section awards.
• Travel:
  Manage all section travel needs for domestic and international travel,
  including use of E2 travel system to support staff travel, help to resolve
  issues, and liaise with ICASS travel staff.
• Orientation:
  Oversee the introduction and orientation of new officers, EFM, and LES
  into the section, including orientation meetings, administrative
  requirements, information technology needs, security and other clearances,
  and other tasks as needed. Serves as point of contact for new staff members
  to ensure their housing needs are addressed promptly.
• Information Technology and Communications: Oversee section’s IT and communications
  systems to ensure that all cell phones, blackberries, scanners, landlines,
  printers, and computers systems are working properly. This involves
  developing good relations with the Embassy’s IT and communications staff
  so that our requests are prioritized appropriately.
• Property Management: Provide management support for Pol/Econ Section’s IT and Office
  Equipment through the entire life cycle, from requirements estimating, to
  replacement budgeting, procurement, inspection and receipt, inventory, and
  through to disposal. Ensure that annual budget for NXP is used in
  accordance with established ordering plans, and that goods are procured as
  budgeted and on schedule; reviews receiving and inspection reports;
  assures that disposal reports are prepared on time; oversees preparation
  and submission of inventory reports; and ensures that official inventory
  records are kept up-to-date with the latest property transactions.
• Procurement:
  Assist with the preparation of procurement requests, track the delivery,
  and ensure that it is properly received and inventoried.
• General:
  Organize and attend weekly Pol/Econ Section staff meetings and ensure that
  actions assigned during such meetings are carried out in a timely manner.
  Responsible for the preparation and maintenance of databases such as the
  Section’s contact and phone tree list.
• Correspondence: Draft diplomatic notes to request meetings, respond to Uganda
  government enquiries and other types of correspondence as required.
• Visitors:
  Manage the visits of more than 100 USG officials per year. The incumbent
  takes the lead in coordinating airport pick up, hotel reservations and
  communications, and processing country clearance requests. The incumbent
  also actively manages key logistical aspects of visitor’s itineraries when
  in country, including the use of motor pool, escorting within the Embassy,
  coordinating with other Embassy sections for meetings, and other duties,
  as required.
• Back-up for Front Office OMS: Serve as back-up for the OMSs
  performing duties up to his/her clearance level. Incumbent must therefore
  also be familiar with the practices, procedures and requirements of Front
  Office management, which are the most sophisticated and comprehensive
  requirements in the Mission at the OMS level.

• U.S.-sponsored training for Ugandan security officials is one of the
  Mission’s top priorities, allowing Uganda to play an important role in
  regional security efforts, as well as protecting American citizens and the
  U.S. Mission in Uganda.
• The incumbent oversees the Mission’s processing of over 10,000
  Ugandan security officials for the Congressionally-mandated Leahy Vetting
  process. In so doing, the incumbent must effectively and efficiently
  coordinate all Mission Leahy Vetting reviews, procedures, and processes
  with the DAO/DATT,OSC, RSO and Consular Section to ensure they have done
  appropriate due diligence, provided necessary information on each
  candidate, including unit or other identifying information, and are
  meeting realistic deadlines. If deadlines have not been met for reasons
  out of U.S. Mission control, and the candidates are a priority, incumbent
  must solicit a waiver from Washington-based administrators for expedited
  processing.
• The incumbent must be able to identify candidates with potential
  human rights violations and report to the Deputy Counselor and nominating
  offices for clarification and appropriate handling, which requires much
  sensitivity. Incumbent must also develop a constructive relationship with
  Washington-based program managers in order to ensure the smooth running of
  the program, to successfully receive expedited reviews when necessary, and
  to enhance and sustain the perception of our Leahy Vetting programs at
  post.
• The incumbent must plan ahead to address surges in nominations, must
  look to actively refine and make more efficient Mission vetting processes,
  and train new personnel in the use of our processes as new employees join
  other sections. In addition to Leahy vetting, incumbent processes
  political vetting for Americans and foreign nationals who are to be
  employed by the U.S. Government, numbering in the hundreds per year. This
  requires him/her to vet names against the Leahy software program, in
  addition to internet researches.

• The applicants for the US Embassy Political/Economic Management
  Assistant job opportunity should have completed secondary School
• A minimum of three years of clerical, administrative, office
  support, event or travel management in an office setting is required.

• Download a completed and signed
  Universal Application for Employment as a Locally Employed Staff, Download
  it Here.
• Degree/ education transcripts
• DD-214 – Member Copy 4, Letter from
  Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• List of references

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