Fresher Administrative Assistant / Front Desk Assistant Job Opportunities – Law Development Centre (LDC)

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Organisation:
Law Development Centre (LDC)
Duty Station: Mbarara,
Uganda
Reports to: Assistant
Director
About US:
The Law Development
Centre (LDC) has a mandate to provide legal education to lawyers and
non-lawyers, undertake research in topical legal issues, contribute to legal
reform, produce legal publications, teaching materials, law reports and also
provide community legal services.
Job Summary:
The Administrative Assistant/Front Desk Assistant will perform a variety of
operational administrative and office management duties to ensure a smooth
running of the office of the Assistant Director. To perform front desk and
administrative duties and offer good customer care services to clients of
Regional Centre.
Key Duties and Responsibilities:  
  • To type set documents and ensure safe custody of such documents.
  • To handle and record incoming and outgoing mail and ensure that they
    are received and dispatched in time.
  • To make appointments for the Assistant Director and maintain his/her
    Diary.
  • To attend to day to day administrative matters.
  • The Administrative Assistant/Front Desk Assistant will oversee the
    cleaning of offices and ensure that the offices in the Department are
    clean and tidy.
  • To requisition for and ensure timely provision of office supplies,
    equipment, stationery and other logistics.
  • To attend to day to day administrative matters.
  • To make arrangements for meeting venues and other logistics.
  • To receive and direct visitors who come to the regional centre.
  • To attend to incoming and outgoing telephone calls.
  • To attend to students inquiries and address their needs.
  • To attend to visitors, and direct them accordingly.
  • To maintain a front desk visitors’ register.
  • To receive mail and direct it to the relevant offices.
  • To perform any other duties assigned by the Assistant Director.

Qualifications, Skills and Experience:
  • The applicant for the Administrative Assistant/Front Desk Assistant
    job must hold a Uganda Advanced Certificate of Education with at least two
    (2) Principal Passes
  • A Diploma in Secretarial Studies
  • A minimum of two years of work experience as an administrative
    assistant or personal secretary or in front desk work in a busy
    organization, preferably an institution of higher learning
  • Good communication skills.
  • Excellent computer skills
  • High level of integrity and confidentiality
  • Time management.
  • The ability to meet set deadlines.
How to Apply:
All candidates
should send their applications addressed to The Secretary, Law Development
Center, P.O. Box 7117 Kampala either via post or hand delivery to the Law
Development Centre Reception. The applicants should attach up-to-date
Curriculum Vitae, Certified copies of academic and other relevant documents and
indicate names and contacts of two referees.
Deadline: 25th May 2018 by 5.00pm.
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