The Ugandan Jobline

• Efficient execution of all administrative processes in the programme
  “Strengthening Governance and Civil Society in Uganda” according to the
  rules and regulations of the GIZ and in line with eligibility requirements
  of the EU in close cooperation with the finance manager and the Head of
  Programme
• Coordination with the GIZ country office and the finance manager on
  the mode of service delivery
• Ensuring that all administrators of the components or Hubs (SEA, HR,
  CUSP, Gulu, Mbale) in the programme are well equipped trained and informed
  to fulfil their tasks also in light of fulfilling EU rules and regulations.
• Implementation and dissemination of new policies, rules and
  regulations that emanate from OuR, Country Office or the HoP.
• Filing of administrative documents in reference files and DMS in
  line with GIZ’s filing rules.
• Providing administrative and financial accounting support and
  guidance to project partners for efficient implementation of the CUSP
  project.
• Actively participating in the GIZ Administrative Round-Table.

• Supervises administrators and other personnel as assigned.
• Takes the lead in the implementation of OuR within the programme and
  advises the Heads of components and their Administrators on respective
  rules and regulations.
• Ensures that the Administrators understand the assigned tasks and
  provides content guidance and leadership where necessary
• Ensures that the output from Administrators is according to GIZ
  Standards and supports Head of components/Hub Coordinators in supervising
  their administrators.
• Conducts annual staff talks for the staff
• Ensures that information (e.g. from Country Office) is passed on to
  Head of components and administrators
• Regularly visits the Hubs in Gulu, Mbale, and others.

• Ensures that information on project administration and financial
  matters is exchanged between project staff, partners and other
  institutions, as necessary.
• Independently visits establishments of project partners to provide
  project guidance on administrative and financial management accounting and
  matters.

• those relating to cash, stock, and payments and applies them in
  components and hubs.
• Reviews and guides the process of Local Subsidies quarterly calls
  for advances by project partners
• Actively participates in project selection and valuation, audit and
  compliance reviews together with the respective Advisor and the Finance
  Manager.
• Oversees preparation of local subsidies, finance agreements and
  consulting contracts (National).
• Regularly monitors and follows up on outstanding receivables and
  liabilities of the project
• Holds administrative briefings for all new staff (local and
  expatriate).

• The applicant for the GIZ Head of Administration job placement must
  hold a Masters in Accounting and/ or Business Administration
• At least five years of professional experience in a comparable
  position.
• Working experience for GIZ and knowledge of GIZ procedures,
  processes, rules and standards would be an asset.
• Working experience with EU funded projects and accounting
  procedures.
• Good working knowledge of ITC technologies (related software, phone,
  fax, email, the internet) and computer applications (e.g. MS Office)
• Very good written and oral English language skills
• Previous experience with EU co-funded projects preferable
• In-depth understanding of financial planning and accounting
• Broad experience of management and administration
• Good writing skills;
• Excellent communication and coordination skills

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