The Ugandan Jobline

• Render support in the planning,
  implementation, controlling and monitoring aspects related to procurement
  and logistical needs to support SSCos Project and any other IOM’s
  humanitarian activities within the mission, including: organize and
  maintain systems/procedures for procurement, supply and contracting of
  goods/works/services, documentation, equipment up-grading, assets
  management,
• Work closely with the Logistics and
  Procurement Officer regarding procurement and service requests and
  requirements, to consolidate overall mission procurement requirements and
  optimize purchasing power.
• The Senior Procurement Assistant will
  participate in planning procurement actions and analysis of procurement
  requests.
• Ensure that the Purchase Requisition
  Forms submitted to Procurement Unit are perfectly completed; regarding
  needful signatures, and WBS/s. Ensure financial authorization is received
  from the Program Managers, RMO, CoM, and GPSU/MAC according to Purchase
  Authorization Threshold.
• Ensure with Finance Unit that
  appropriate funds are available for each purchase.
• Identify service providers and participate
  in evaluation of vendors against performance, reliability, quality, price,
  delivery in respect of organizations’ best interests and donor mandates.
• The Senior Procurement Assistant will
  also solicit and analyze bids for conformity to specified requirements,
  conduct supplier appraisals and select suppliers.
• Taking under consideration while
  conducting a bidding process, the value of money, quality, compatibility,
  payment method, warranty, after selling services, and the company profile
  / reputation.
• Make sure to get a suitable delivery
  period which meets the projects implementation schedule.
• Follow-up on purchase orders status and
  keep customers abreast of estimated time of delivery or any changes that
  may affect or modify the pre-determined delivery conditions.
• Ensure through established procedures,
  that all received goods/works/services are in accordance with the terms
  and specifications of the respective PO/Contracts.
• By coordination with the Logistics
  procurement officer, ensure that LEG Dept in Geneva has reviewed and
  endorsed the agreements/contracts prior the signature.
• Ensure that the “Goods Receipt Notes”
  are acknowledged by the Requisitioner when the services/works are rendered
  and/or the goods are received and perform MIGO in PRISM.
• Send all goods and assets to field
  offices using most efficient way.
• Liaise with field offices and field
  procurement assistants to confirm all items sent are properly received and
  PRISM is updated.
• Conduct first review of vendor invoices
  and verify compliance with POs/Contracts and goods/works/services
  received.
• Submit with supporting documentation
  Payment Requests to the Finance Unit to execute in-Mission Payments or
  Mission Payment Requests (MPR). Follow up with the Finance Unit to ensure
  that suppliers’ accounts are settled on time.
• Liaise with the local/private
  transportation companies concerning transport and delivery of goods to the
  field locations. Coordinate the loading/offloading of the cargo when
  needed and hire a sufficient labor to cover the job properly.
• Participate in Inter-agency for a,
  including the procurement Working Group and Logistics Cluster when called
  upon
• Monitor the vendors for the compliance
  to the contractual agreements.
• Undertake any other duties as may be
  assigned.

• The International Organization for
  Migration (IOM) Senior Procurement Assistant job opportunity should hold a
  Bachelor’s degree or Higher in Purchasing and Supplies, Business
  Administration or any other related and relevant field from an accredited
  academic institution with four years of relevant professional experience;
  or High School degree/Certificate in the above fields with six years of
  relevant professional experience.
• Relevant experience in Logistics and
  Procurement;
• Should be a member or have Certification
  of C.I.P.S (Chartered institute of Purchasing and Supply) or its
  equivalent
• Maintains confidentiality, discretion
  and accuracy in appropriate areas of work;
• Proven ability to coordinate work of
  others, within and outside IOM;
• Work experience in an international
  organization preferred;
• Ability to perform well under pressure
  and flexibility in handling unexpected work assignments as and when
  required;
• Ability to communicate effectively both
  orally and in writing
• Ability to work in a multicultural
  environment
• Good at negotiating, networking and
  dealing with numbers
• Fair knowledge in using office equipment
  and excellent knowledge in spreadsheet programs like Excel, Word and mail
  exchange

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