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Job Title:    Senior Personal Secretary
/Senior Personal Secretary [Special Grade] 6 Job Placements)

Organisation: Ministry of Public Service

Duty Station: Kampala, Uganda

Reference: HRM
77/266/02

About US:

Ministry of Public
Service (MoPS) is mandated to lead the continuous development of the Public
Service of Uganda through the design and implementation of effective Policies,
Systems, and Structures that provide for an effective and harmonised Public
Service.

Key Duties and Responsibilities:  The incumbent will be responsible to the
Principal Personal Secretary for performing the following duties:-

·       
In
conjunction with relevant Officers, drawing up and monitoring programmes,
activities and appointments;

·       
Taking
dictation, transcribing and presenting accurate and error free work;

·       
Attending
to callers either in person or on telephone;

·       
Ensuring
timely responses to inquiries and correspondences to and from the office;

·       
Receiving
Incoming mail and supervising the dispatch of outgoing mail;

·       
Organizing
meetings, taking minutes and conveying decisions of such meetings to relevant
Officers/Offices;

·       
Ensuring
that relevant documents for meetings and speeches are produced on time;

·       
Drafting
letters of routine nature;

·       
Ensuring
cleanliness and orderliness of the office;

·       
Managing
records in accordance with established security and records management
procedures;

·       
Requisitioning
and managing office stationery and equipment;

·       
Supervising
Secretarial and Support Personnel for the Office;

·       
Any
other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

·       
Applicants
should be Ugandans in possession of; EITHER An Honours Bachelor’s Degree in
Secretarial Studies or its equivalent from a recognized University/
Institution. Should have served for a minimum of three (3) years at the level
of Personal Secretary/Personal Secretary (Special Grade)

·       
OR An
Ordinary level Certificate with at least two (2) credits including English
language and 3 passes. A UNEB Certificate or Diploma in Secretarial Studies or
equivalent qualifications from a recognized institution with the following
subjects: Business Communication Stage III, Typewriting Stage III (50wpm),
Shorthand Stage II (80/90wpm), Office Practice Stage II / Secretarial Duties II

·       
Minimum
Age: 21 years

How to Apply:

Applications are
invited from suitably qualified serving Public Officers, dully appointed and
confirmed by Appointing National Service Commissions in Ministries and Local
Governments, to fill Vacant Posts. 

Applicants are
advised to: –

·       
Apply
ON-LINE., Click
Here

·       
Scan and
submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional
Documents, copies of letters of appointment, confirmation and promotion)
on-line.

·       
Each
attachment must not exceed a limit of 1MB and only portable documents format
(PDF) is allowed.

·       
Print an
Extract of PS Form 3 (2008), Download
Here and obtain recommendation from the Responsible Officer.  Scan the recommendation together with the
rest of the documents and submit online.

Deadline: Wednesday 6th January, 2021.

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