The Ugandan Jobline

 

Job Title:    Field Associate (Fresher NGO
Jobs)

Organization:
Village Enterprise

Duty Station:
Uganda

 

About US:

Village Enterprise’s
mission is to end extreme poverty in East Africa through entrepreneurship and
innovation. Since its inception, Village Enterprise has been developing and
refining an innovative model of poverty reduction combining training, seed
capital grant or non-cash asset transfer, and ongoing mentoring to create
small, rural businesses. Village Enterprise’s economic development model plays
a unique role in the microfinance industry, providing economic opportunities in
rural, agricultural areas that other organizations are not reaching, and gives
people living in extreme poverty the opportunity to transform a small grant
into a new business, a better standard of living, and hope for the
future.  Village Enterprise has started over 48,000 businesses and trained
over 185,000 East African people.

 

Job Summary:  The Field Associate coordinates program
implementation in remote communities and contribute to the growth and success
of the organization. The Field Associate is a self-driven, self-sufficient
staff member, who excels at training others and coordinating activities, while
also critically analyzing the program and providing feedback to senior
management.

 

Key Duties and Responsibilities:  

Business Mentor
Activities:

·       
Manage
all Business Mentors (BMs) in your region, ensuring high-quality Program
implementation

·       
Regular
field visits (3-4 days a week) including at least 6 business spot checks per
week to assess training and mentoring by the Business Mentors and overall performance
of businesses.

·       
Spearhead
the Village opening process in all the sub-counties

·       
Guide
Business mentor on SBs and PRs grant applications for viable businesses and
approve prior to submitting them to the Regional Manager for review

·       
Ensure
BMs work plans are developed and followed and timely shared via google document

·       
Bi-weekly
meetings and Induction Training for Business Mentors:

·       
Prepare
bi-weekly meeting and agendas, and ensure they are always updated and shared

·       
Train
BMs on new forms that need to be collected, constantly reinforcing the
importance and value of the data we collect and helping BMs troubleshoot issues
as needed.

·       
Work
with M&E during each Biweekly to confirm that the BMs have collected the
proper forms and uploaded them to the database

·       
Lead and
conduct Induction Training/onboarding for new BMs. This includes working
closely with Country Staff to prepare agenda, schedule Field Visits, prepare
materials

·       
Work
with Finance team to ensure that all, induction and bi-weekly materials are
printed or made available in a timely manner

Program Reporting:

·       
Work
with the Regional Manager to Collect, Develop, validate, consolidate, revise
and submit BM work plans in a timely manner.

·       
Monitor
the collection of the Mentoring Checklist and activity reports

·       
Submit
reports and minutes of any meeting attended on behalf of Village Enterprise.

·       
Ensure
updated reports on attendance is tracked and entered in relevant filing system

Managing
partnerships:

·       
Help
establish a relationship with Local Government officials, community leaders and
other stakeholders

·       
The
Field Associate represents the organization at district and Sub County/ County
level including general meetings with Local government leadership, humanitarian
actors, local authorities, protocol meetings, security meetings, as well as
sector program meetings in consultation with the Regional Manager.

·       
Provide
management with reports and feedback from government and partnership meetings
as needed

·       
Support
the BMs to register all Business Savings groups with relevant Government
authorities

·       
Develop
and implement the district and sub county entry and expansion strategy in
collaboration with the Regional Manager.

·       
The
Field Associate provides general support, guidance, and serves as focal point
during program planning and reporting.

Internal activity
coordination:

·       
Participate
in weekly Innovation Team meetings, actively participating and bring a positive
field perspective to the team

·       
Ensure
BMs Collect and submit success Stories with photos as needed

·       
Support
BMs in the implementation of pilots, studies and data collection as needed

·       
Provide
feedback and support to overall program, pilots and strategic expansion

·       
Work
with the innovations team to train other partners or organizations

·       
Roll out
pilots as well as act as focal persons for capturing ideas, learnings from the
Business mentors and communities and share with the innovations team.

·       
Work
with M&E to deliver quality BM refresher activities

·       
Support
in BMs in phone troubleshooting and in guiding BMs through quality data collection
protocols

Vision trip and
Donor Visits:

·       
Represent
Village Enterprise values and program to donors, Vision Trips and visiting
staff

·       
Work
with management to arrange field scheduling for visitors

·       
Coordinate
all preparations at the field level

·       
In some
cases, work on the weekends to accommodate donor and staff visits

Business Mentor
Performance Reviews, Capacity Building and professional development:

·       
Submit
quarterly reports to the RM, Human Resource Coordinator on Business mentor
performance

·       
Work
with the Human Resource Coordinator, RM to identify professional development
opportunities for BMs and implement them

·       
Work
with the HRC to conduct performance reviews for BMs

·       
Assist
with the improvement and development of monitoring activities and materials for
business mentors

Communication and
Management:

·       
Attending
and active participation in regular weekly meetings with supervisors and other
forums as convened (MMMs, FA Calls, One on ones etc)

·       
Ensure
BMs Collect and submit success Stories with photos and bring to the attention
of the Communications associate eye catching programmatic scenarios for follow
up.

·       
The
Field Associate ensures that VE procedures and donor regulations applicable to
a project implemented in the area of operation concerning program, logistics,
fraud control, protection of vulnerable groups and special interest groups in
collaboration with the HRC and RM.

Logistics:

·       
Field
Associate is in charge of overseeing and reporting on the logistics the field
team including enforcement of field safety guidelines and adherence.

·       
Responsible
for monitoring and reporting equipment usage and storage, planning, and
maintenance of equipment and the functioning of the means of communication
appropriate for the respective field staff.

·       
The
Field Associate is responsible for overseeing the management of day-to-day
field operations including monitoring and reporting on staff attendance, staff
leave and authorization of minor emergency field expenses in consultation with
the HRC/RM.

·       
Timely
filing and safekeeping of necessary program documents i.e attendance, work
plans

·       
Regular
and accurately updating of web based documents like google sheets, google
documents with relevant programmatic information.

 

Qualifications, Skills and Experience:

·       
At least
two years of experience working in antipoverty, VSLA, financial
inclusion programs.

·       
Ability
to enhance capacities of team members

·       
Ability
to build and lead a team, resolve conflicts

·       
Should
have IT and computer Skills especially in MS Office, google docs and email

·       
Great
communication skills including ability to provide detailed and timely feedback
where necessary

·       
He/she
should be critical thinker of how to improve synergies of the team and improve
workflow as a team.

·       
Great
quality and quantity of work output including ability to provide detailed,
relevant feedback when requested

·       
Ability
to speak, read and write in the local languages of the program area is A MUST

·       
Willingness
to reside and always be present in the program area

·       
High
level of empathy and commitment to protect vulnerable communities from
exploitation at all times

 

How to Apply:

All candidates are
encouraged to apply online at the link below.

 

Click
Here

 

Deadline: 2^nd January 2021

 

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