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Job Title:    Procurement Officer, CEDP-AF

Organisation: Private
Sector Foundation Uganda (PSFU)

Project Name:
Competitiveness and Enterprise Development Project (CEDP)

Funding Source: World Bank

Duty Station:  Kampala,
Uganda

Reports to: Procurement
Specialist CEDP-AF

 

About US:

The Government of
Uganda received credit from the World Bank towards implementation of the
Competitiveness and Enterprise Development Project (CEDP). The Project Development
Objective (PDO) is to improve the competitiveness of enterprises in Uganda
through supporting reforms in priority productive and service sectors geared
towards a better investment climate with particular focus on MSMEs. Government
is scaling up the existing operations through provision of Additional Financing
(AF).

 

The AF is intended
to complete the implementation of the Land and Tourism components while
consolidating and enhancing the achievements realized, as well as scaling up
activities under these components. CEDP-AF will be implemented by eight MDAs.
The overall coordination of the Project will lie with the Private Sector
Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).

 

Job Summary:  The Procurement Officer, CEDP-AF will provide
support for timely implementation of the procurement processes in accordance
with the procurement plan which will guarantee timely acquisition of goods,
works and services essential for project implementation and operations.

 

Key Duties and Responsibilities:  

·       
Support
the Procurement Specialist in the Coordination Function for all the procurement
activities under the Project;

·       
Under
the Supervision of Procurement Specialist, ensure that the World Bank
Procurement Regulations and National Procurement Procedures are observed and
adhered to at all stage of procurement process; and ensure that the Bank’s
Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set
out in its Legal Agreement apply;

·       
Under
the Supervision of Procurement Specialist, the Procurement Officer will manage
issue, receipt and opening of bids, expressions of interest and proposals from
potential service providers, contractors and suppliers.

·       
In close
consultation with Procurement Specialist, participate in Evaluation exercises
(Expression of Interest, Quotations, bids and Proposals) while ensuring
adherence to the agreed procedures and guidelines

·       
Support
implementing agencies to compile procurement requirements and maintain an
updated procurement register;

·       
Verify
and make available documentation relating to procurement and disposal
activities of the project for use by all interested parties;

·       
Support
the development, preparation and update of Procurement Plan of the project, and
monitor its implementation in liaison with Procurement Specialist (viii)
Provide timely technical advice on procurement and contract management to the
project stakeholders;

·       
Prepare
timely submissions for consideration/approval by the Contracts Committee;

·       
Provide
procurement documentation necessary for effecting payment to service providers
to the finance function of the project;

·       
Support
contract management through monitoring orders for supplies, goods and works,
progress and delivery schedules and pointing out any shortcomings (in delivery,
cost, quality and contract administration) to the Procurement Specialist;

·       
Prepare
for review by the Procurement Specialist the procurement progress reports,
procurement monthly reports and procurement quarterly reports;

·       
Maintain
complete procurement files and records including all correspondence related to
procurement activities and ensure that the records are safeguarded and properly
kept for future reference.

·       
Assist
in organising pre-bid or pre-proposal meetings; and negotiation meetings;

·       
Under
the Supervision of the Procurement Specialist, participate in preparation of
draft contract agreements for clearance of the Solicitor General where
applicable;

·       
Assist
the Procurement Specialist to verify that Procurement requests are in
accordance to the approved Procurement Plan;

·       
Assist
Procurement Specialist in preparation of specific procurement notices/
invitations for bids;

·       
Support
Beneficiary Agencies to ensure that Terms of Reference and statements of
requirements are obtained timely from relevant Beneficiaries.

·       
Participate
in the preparation of procurement documents, in line with relevant procedures
for the procurement of goods, Works and on consultant services and for the
selection of consulting services,

·       
Under
the Supervision of the Procurement Specialist, facilitate the Post Procurement
Reviews (PPR) exercise, and follow up implementation of PPR recommendations;

·       
Assist
the Procurement Specialist to Prepare and update the Contract Register;

·       
Report
immediately to the Project Coordinator or ED PSFU any noted fraud and
corruption or governance issues with Procurement staff, Bidders and
Consultants;

·       
Any
other lawful duties as may be assigned by the supervisor from time to time.

 

Key Performance Indicators:

·       
Well
monitored Annual Procurement Plan and monthly updates in place

·       
Well
maintained Procurement and Contract Register

·       
Monthly
procurement performance reports and briefs prepared

 

Qualifications, Skills and Experience:

·       
Applicants
must possess a honours’ University degree in Procurement, Business Administration,
Economics, Civil Engineering or other related courses;

·       
Postgraduate
qualification training/diploma in Procurement and supply chain management or
Procurement and logistics management;

·       
Membership
to professional body will be an added advantage

·       
The
Applicant must have at least 5 (five) years of relevant experience working in a
busy environment and at least 3 years working with World Bank funded projects;

·       
Previous
experience in processing high value contracts subject to international
competition, and in working with multi-sectoral teams

·       
Working
knowledge of the PPDA procurement rules and procedures.

·       
Good
oral and written communication skills.

·       
Proven
integrity and confidentiality in handling public

·       
A high
level of interpersonal, coaching and mentoring skills

·       
Ability
to work with teams in the organisation.

·       
Must be
prepared to work under pressure and deliver on tight deadlines

 

How to Apply:

Interested eligible
applicants should submit applications including a cover letter, current
Curriculum Vitae and Academic Certificates and Transcripts to demonstrate that
they have the required qualifications and relevant experience to perform the
services; to be received not later than 1700 hrs on January 13, 2021.
Applications addressed as below should be submitted as e-mail attachments to
recruitment@cedp.go.ug. The e-mail subject should indicate the Reference Number
and Position applied for. Only shortlisted applicants will be contacted.

 

The address referred
to above is:

 

The Project
Coordinator

Competitiveness and
Enterprise Development Project (CEDP)

Private Sector
Foundation Uganda – Lower Building

Plot 43 Nakasero
Road

P.O. Box 7683,
Kampala. Uganda

Tel: +256 312 214600

 

Deadline: 13^th January 2021 by 5:00pm

 

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