The Ugandan Jobline

 

Job Title:    Program Assistant

Organisation: Finn
Church Aid (FCA)

Duty Station:  Kampala,
Uganda

Reports to:  Head
of Programs

 

About US:

Finn Church Aid
(FCA) is the largest Finnish international aid organization. We operate in 13
countries, where the needs are most dire. We work with the poorest people,
regardless of their religious beliefs, ethnic background or political
convictions. FCA work is based on promotion of human dignity and fundamental
human rights and freedom, and FCA’s operations are guided by equality, non-discrimination
and responsibility.

 

Job Summary:  The Program Assistant works with and provides
support to the members of the Programme Team in the development and implementation
of the programme. The Programme Assistant will provide effective support and
assistance to the team to ensure smooth programme implementation in line with
FCA rules and regulations

 

Key Duties and Responsibilities:  

·       
Provide
programme and administrative support to the programme team (both humanitarian
and Development Programs) in the preparation of various programme documents,
such as work plans, budgets, reports and proposals on programme implementation
arrangements.

·       
Under
the guidance of the supervisor, assemble briefing materials and prepare power
point and other presentations for the programme unit.

·       
Identify
sources, and gather and compile data and information as may be instructed for
the preparation of documents, guidelines, and other material as required.

·       
Assist
the programme team in reviewing and preparing documentation on the Procurement
of goods and services, and support contract tracking.

·       
Prepare
agendas and minutes for programme meeting

·       
Schedule
and organising meetings including taking minutes and follow ups for the actions
required,

·       
Contact
FCA implementing partners regarding reports, deadlines and any other
information required from them,

·       
Be in
charge of sending information material to donors or partners as may be
instructed by the Supervisor from time to time,

·       
Preparing
program information and materials including programme maps, data sheets and
managing coordination.

·       
Maintain
a roster of donor reporting schedules and provide reminders to the responsible
officers about the coming deadlines.

·       
Make
travel arrangements for the programme team and prepare itinerary for visitors
including making hotel bookings.

 

Qualifications, Skills and Experience:

·       
The
applicant for the Finn Church Aid (FCA) Program Assistant job must hold a University
degree (or equivalent) in Social Work and Social Administration, Social sciences,
Development studies, humanitarian aid studies or related field

·       
Three years
of progressively responsible experience with administrative tasks.

·       
Experience
in working in a computer environment using multiple office software packages.

·       
Work
experience in administrative support of development programme/project is an
advantage. Work experience within the NGO sector is an asset.

 

Key competences

·       
Ability
to perform a broad range of specialized activities aimed at effective and
efficient functioning of the programme team, including logistical support.

·       
Ability
to provide input to business process re-engineering, elaboration and
implementation of new data management systems.

·       
Ability
to create, edit and present information in clear and presentable formats, using
appropriate IT functionality.

·       
Ability
to organize and complete multiple tasks by establishing priorities.

·       
Ability
to handle a large volume of work, also under time constraints.

·       
Ability
to establish, build and sustain effective relationships with clients,
demonstrating understanding of client’s perspective; anticipates client needs
and addresses them promptly.

·       
Ability
to manage data, documents, correspondence and reports information and workflow.

 

How to Apply:

All interested
applications should send a cover letter and a CV (not more than 5 pages) with
at least three referees and a daytime telephone contact addressed to: The Human
Resource and Administration Manager, Finn Church AID, Uganda Country Office.
P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495 Muyenga, Uganda.
Email applications should be in one file attachment (Ms Word or PDF) mentioning
the position title in the subject to Ugaco.hr@kua.fi

 

Deadline: Tuesday 5th January 2021.

 

N.B: Please do not
attach academic documents when you apply online. Only shortlisted candidates
will be contacted.

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs