The Ugandan Jobline

• Actively participate in Pre-Award assessment process and ensure
  organizations have the capacity to appropriately manage their sub award.
• Participate in the analysis and evaluation of grant applications.
• Work collaboratively with programs team and the Contracts Grants and
  Procurement department at HQ to finalize sub agreement award documents.
• Working with the finance team and programs team, ensure that
  subawardess develop grant budgets that correspond with subawardee’s
  technical scope of work.
• Ensure each subawardee has an active contract at all times.
• Ensure subawardees adhere to contractual and donor regulations at
  all times, including accurate and up to date financial reporting and
  documentation
• Work collaboratively with Finance team and technical staff to
  monitor sub recipient performance to ensure compliance with the terms and
  conditions of award.
• Conduct all grants management reporting, budget monitoring, and
  other operational activities related to Sub Awardee compliance.
• Prepare monthly a summary financial report for each Sub Awardee and
  forward to his/her supervisor for review and submission.
• Ensure that each sub awardee submits fund requests in a timely
  manner.
• Ensure each Sub Awardees receives the necessary funds to carry out
  their technical scope of work while ensuring that the obligated amount of
  funds is not overspent.
• Monitor Sub Awardees’ expenditures against approved budget and
  program objectives and ensure that Cash Request Checklist is completed for
  each Cash Request.
• Provides on-going assistance and on-the-job training as necessary to
  Sub Awardees to administer their sub agreements in compliance with all
  terms and conditions.
• Ensure amendments to contract are developed and processed in a
  timely manner, as needed.
• Address problems or concerns with management of Sub Awards in a
  timely and effective manner. If a problem or a breach in the terms of the
  subagreement is discovered the Grants & Contracts Officer should
  immediately notify his/her supervisor
• Maintain a list/log for each Sub Awardee of significant deficiencies
  and the status for each deficiency, e.g., resolved, steps being taken or
  unaddressed.
• In collaboration with the Finance team, the Compliance Manager and
  CGP department at HQ provide training to Sub Awardees on the Sub Award,
  IntraHealth’s and USAID rules and regulations, and financial management.
• Ensure all outstanding audit findings are addressed and resolved in
  a timely manner.
• Assist in the sub agreement closeout process.
• Provide ad hoc reports to supervisor or other SHRH staff as
  requested in a timely and accurate manner.
• Perform any other duties as assigned by his/her supervisor.

• The applicant for the Intrahealth International Grants Officer job
  placement must hold a Bachelor’s degree in Finance/Accounts (or
  equivalent)
• Certified Public Accountant (CPA) added advantage
• Three to five years’ experience in grants/contract administration
• Familiarity with USG/CDC Grants/Contract Management procedures
• Accounting knowledge/and or background
• Exceptional ethics and professional comportment
• Strong team player

• Innovation –
  Develops new, better or significantly different ideas, methods, solutions
  or initiatives that result in improvement of IntraHealth’s performance and
  meeting objectives, results and global commitments.
• Accountability –
  Holds self and others accountable for all work activities, research and
  personal actions and decisions; follows through on commitments and focuses
  on those activities that have the greatest impact on meeting measurable
  high quality results for IntraHealth’s success.  Exercises ethical practices, respectful
  words and behaviors, and equitable treatment of others in all activities.
• Service Excellence
  – Knowledge of and ability to put into action customer service concepts,
  processes and techniques to access internal and/or external client needs
  and expectations  and meet or exceed
  those needs and expectations through providing excellent service directly
  or indirectly.
• Effective Communication (Oral and Written) – Understands effective communication
  concepts, tools and techniques; ability to effectively transmit, explain
  complex technical concepts in simple, clear language appropriate to the
  audience; and receive, and accurately interpret ideas, information, and
  needs through the application of appropriate communication behaviors
• Planning and Organizing – Develops clear goals that are consistent with agreed upon
  strategies; identifies priority activities and assignments; adjusts
  priorities as required; allocates appropriate time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; and monitors and adjusts plans and actions as necessary.
• Interpersonal Relationships – Knowledge of and the ability to effectively interact within and
  across Divisions, Departments/Country Offices in a constructive and
  collaborative manner.

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