Fresher Administrative Officer US Non-profit Jobs – International Rescue Committee (IRC)

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Job
Title:         
Administrative Officer
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
Reports to: PRoL
Coordinator
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping communities
promote peace and long-term development.
Job Summary:  The Administrative Officer will act as the
point of contact for all staffs under the VPRO program department, providing
administrative support and managing their queries. Main duties include managing
office stock, preparing regular Purchase and payment request and reports.
Preparing periodic procurement plans and organizing program records. Candidate
should have previous experience as an Office Administrator or similar
administrative role. Our ideal candidate also has working knowledge of office
equipment and office management tools.
Key Duties and Responsibilities: 
  • Draft and following up on office purchases and payment requests for
    Protection and rule of law sector.
  • Manage program/office supplies through receiving and making release
    orders
  • Support the Managers within Protection and rule of law sector to
    review PR tracking sheets shared by supply chain on weekly basis.
  • Participate in the development of quarterly procurement plan for
    Protection and         rule of law
    sector.
  • Act as Liaison between program, Supply chain, Finance and HR office
    on program requirements
  • Organize a filing system for important and confidential Protection
    and rule law documents
  • Maintain a program calendar and schedule appointments
  • Book and/or schedule meeting/training venues for Protection and rule
    of law activities as required
  • Liaise with Managers within Protection and rule of law sector to
    schedule in-house and external events
  • Work with the Managers with Protection and rule of law sector to
    ensure staff submit their timesheets to Human Resource Office in time
  • Support the Managers within Protection and rule of law sector to
    manage program staff leave database in accordance with IRC regulations.
  • Ensure staff relevant information is shared with HR/Admin office in
    Yumbe on a regular basis.
  • Communicate any staff welfare concerns to the HR/Admin Officer on a
    regular basis.
  • Perform any other duties as maybe required by the program

Qualifications, Skills and Experience:
  • The applicant for the International Rescue Committee Administrative
    Officer job placement should hold a Bachelor’s degree in
    Administration or social sciences.
  • Two years of relevant professional experience in Program
    administration
  • Previous experience working with an international NGO in a
    cross-cultural setting, preferably with programs sector.
  • Remains productive when under pressure.
  • Works collaboratively with team members to achieve results.
  • Relates and works well with people of different cultures, gender and
    backgrounds.
  • Flexibility and prepared to work additional hours
  • Flexibility to continuously re-prioritize
  • Ability to multi-task
  • Ability to create a welcoming and comfortable environment for all
    staff members;
  • Ability to work both independently and as part of a team;
  • Able to respond rapidly to changing environments, yet remain
    productive and focused;
  • Strong and fast computer skills (primarily Word, Excel, and
    outlook);
  • Prior experience as an administrator
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
UA-IRCJobs@rescue.org (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 16th July 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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