The Ugandan Jobline

• General Administration (30%)
• Logistical Planning and Coordination Support (25%)
• Human Resource (HR) Administration and Management Support to the CCM
  Secretariat Coordinator/ Executive Secretary (20%)
• Administrative Support to the CCM Finance & Procurement
  Department (10%)
• CCM Documentation, Information and Communication (10%)
• CM Secretariat Front Desk and Management of the Reception Area (5%)

• The ideal candidate must hold an Honor’s Bachelors’ Degree in
  Business Administration/Management, Office Administration/Management,
  Secretarial Studies, Human Resource Management, Public Administration,
  Procurement & Logistics Management, Development Studies, Public
  Health, Information & Communication Technology, Records Management or
  any other management related degree from a recognized University
• A Post Graduate Diploma or Masters’ Degree in any other related or
  relevant field is desirable.
• Certificate or basic professional qualification in Secretarial
  Studies and Administration, Human Resource Management, Procurement,
  Logistics, Records Management & Archiving or Accounting is an added
  advantage.
• Additional training in customer care is an added advantage
• Minimum 3 years’ general work experience in a busy and
  multi-cultural environment; in a senior office reporting to the Managing
  Director/Executive Director/Chief Executive Officer/ Executive
  Secretary/Coordinator.
• At least 2 years’ experience in administration, front desk/reception
  management, office management, customer care, logistics, procurement, and
  book keeping in a reputable multi¬donor and/or private sector organization
  in Uganda.
• Experience of working with multi/bilateral organizations, Private
  sector firm/company, national and/or international NGOs is an advantage
• Experience and skills in logistical planning and management
• Experience in writing and producing detailed management reports
• Experience in composing and responding to/answering emails as
  directed by management
• Experience of working as the human resources liaison in the office
  is an advantage
• Knowledge of image software programs, databases and accounting
  software is an added advantage.
• Knowledge of how to run and troubleshoot office equipment e.g.
  computers, photocopiers, printers, scanners, etc.
• Training in video conferencing, phone systems and database
  management is an added advantage
• Valid driving license is an added advantage.
• Knowledge of modern office management, administration and customer
  care procedures is highly preferred
• Excellent Administration and Office Management competencies and
  skills
• Excellent people management skills, with proven ability to
  communicate, engage and interact with high-level officials from the
  Government, Civil Society, Development Partners/Donors and the Private
  Sector.
• Excellent administrative, organizational, coordination and
  logistical planning skills.
• Good numerical skills and highly detail-oriented (attention to
  detail)
• Excellent oral/verbal and written communication skills
• Good team work and interpersonal skills
• Good problem-solving abilities
• Ability to compile information, analyze data according to protocols,
  and prepare reports
• Ability to maintain updated administration and office management
  information & records
• Ability to operate modern office equipment.
• Attention to detail and ability to maintain confidentiality of information
  & documents handled
• Ability to work and communicate effectively with a diverse range of
  stakeholders.
• Good report writing, presentation and communication skills
• Ability to work in a fast-paced and deadline & output-oriented
  environment while remaining calm and professional
• Good report writing, editing and data management skills are
  essential
• Ability to take initiative and work proactively with minimal
  supervision
• Records management and archiving competencies and skills
• Public relations and customer care skills
• Desktop publishing, inventory control, records & archives
  management, supervisory and accounting skills are desirable
• A pleasant and friendly personality is highly preferred and other
  interpersonal skills e.g. patience, tact and the ability to maintain
  composure are also valuable
• Ability to efficiently handle/manage multiple tasks simultaneously,
  set priorities and work in a winning team
• Ability to use a variety of office software packages for managing
  tasks including email, scheduling, word processing and spreadsheet
  programs.
• Willingness to take and follow direct orders
• Proficiency in English language skills
• Proficient use of Microsoft Office software, digital media,
  web-based communication and internet tools.

• Application cover letter (including
  valid Address, Telephone and E-mail contact details)
• Application Form, Download
  Here
• Contacts of three (3) referees
  (including email and telephone contact details)
• Copies of academic and professional
  qualification transcripts &certificates
• Two (2) recent passport size photographs
• Copies of letters of appointment from
  previous and/or current employer(s)

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