The Ugandan Jobline

• Compile HR related information for the annual operations programme
  review and assist in the finalisation of the submissions. Provide input in
  the review of the training needs of the staff, making appropriate
  proposals to meet identified needs
• Guide staff members on their rights, obligations, benefits and entitlements,
  and assist them in interpreting UN/UNHCR staff rules and regulations
• The incumbent will also coordinate recruitment of local staff
  including the preparation of vacancy notices, screening of applications,
  conducting/arranging for typing, driving and/or other tests on the
  required skills. Draft submissions for the review by the local Assignment
  Committee (AC).
• Prepare documents related to recruitment, assignment, reassignment
  and separation of local staff in the AOR, in accordance with UN/UNHCR rules
  and procedures. Update personnel records in the office, including MSRP
  entries into HR module where this activity has been rolled out from PAPS
  to the respective office
• Monitor maintenance of the attendance, overtime and leave records,
  as well as the daily tracking of staff and families to provide accurate
  information in case of emergency. Provide guidance and coaching to the
  support staff performing personnel administration and other HR related
  functions
• Assist newly-arrived international staff with administrative
  formalities related to their accreditations, security/ground passes,
  submission of completed forms and related documents to headquarters,
  arrangements for their onward travel to the field office, if applicable.
• Administer UNHCR medical insurance plan for locally recruited staff.
  Act as focal point for staff and dependents in the administration of
  medical evacuations.
• Maintain liaison with the counterparts at support sections and
  divisions at headquarters, as well as at the respective Bureau, on matters
  related to the personnel administration support, medical and other issues
  of staff welfare and safety.
• Perform any other related duties as required.

• UNHCR adheres to the principles of the People Strategy in recruiting,
  placing, supporting and developing our people.
• The workforce in the AOR is well-informed of and understands the
  organisations human resources policies and practices.
• UNHCR provides a healthy, safe and respectful working environment
  for its workforce in the AOR Authority:
• Enforce compliance with the UN/UNHCR staff rules and regulations in
  the AOR.
• Prepare contracts and corresponding extensions in respect of locally
  recruited staff in the AOR for the authorizing officers approval. Initiate
  Payroll clearance for the separation of locally recruited staff.
• Clear calculations for payments related to personnel issues such as
  settlement of travel claims, overtime claims, hazard pay, MIP
  reimbursements, medical and security evacuations, shipment costs.

• The ideal candidate for the United Nations UNHCR Senior Human
  Resources Associate job vacancy should have completed secondary education
  with post-secondary training/certificate in Business Administration,
  Office Management, Human Resources Management or related field.
• At least eleven years of previous relevant professional experience.
• Good knowledge of UNHCR administrative procedures and processes and
  exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN
  language or local language.
• Working knowledge of other UN language(s)
• Field experience with UNHCR and/or with other humanitarian
  organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP HR
  module, as well as with MSRP Financials and Focus.

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