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Job Title:    Plant Secretary

Organisation: Nile
Breweries Limited

Duty Station:  Jinja,
Uganda

Reports to: Plant
Manager

 

About US:

Nile Breweries
Limited is the leading beverage company in Uganda and a subsidiary of ABInBev,
the largest brewing group in the world, provides equal employment opportunities
– promoting equality in the company. Our dream is to be the growth engine of AB
InBev, creating and sharing superior value.

 

Job Summary:   The Plant Secretary will support Management
in their effort to reach targets and deliver on their strategic goals by
providing effective secretarial and administrative support.

 

Key Duties and Responsibilities:  

Health, Safety and
Environment

·       
Comply
with safe, health and environmental procedures and legislation.

·       
Maintain
safety and good housekeeping standards

·       
Identification
of unsafe practices through SIO’s.

·       
Adherence
to PPE policies.

·       
Receive
and issue PPEs

Administrative
Duties

·       
Office
management, i.e. ensuring all equipment are in good working order & the
required stationery & refreshments are available.

·       
Processing
payment /GRN of various invoices.

·       
Accountabilities
for various expenses made.

·       
Effective
Diary co-ordination.

·       
Act as a
reference point in the presence or absence of the PM

·       
Dispatching
documents within and out of Uganda by courier – DHL and tracking to ensure
receipt.

·       
Effective
and timely handling of office visitors.

·       
Maintain
professional care between stakeholders and the Company

Secretarial Duties

·       
Preparing
minutes and typing other documents as requested

·       
Maintain
a neat filing system.

·       
Attending
to all calls and taking necessary action, i.e. diverting to the departments

·       
Relay
messages, faxes and any other communication

·       
Scheduling
meetings / appointments

·       
Contribute
to self and team development

Management
Reporting &VPO

·       
Compile
Monthly Reports: Collect and compile departmental reports from the HODs every
month

·       
Ensure
updated VPO boards

·       
Drive
VPO pillars (esp. Safety & Management and people pillar)

·       
Travel
& Meeting Planning and Coordination

·       
Obtain
flight options, make flight reservations and deliver tickets.

·       
Preparation
of Letters of invitation and visa applications where necessary.

·       
Handling
accommodation requests for employees travelling and visitors into Uganda.

·       
Organise
a wide range of meetings, lunches both at internal and external venues which
may involve influential contacts both locally and oversees.

·       
Organise
car rental/ hire requests and processing the required purchase orders.

Budget Preparation
& Management

·       
Assist
to draft the Supply / PM departmental budget.

·       
Keep
departmental expenses within set budgets.

·       
Highlight
LE & possible overspends in monthly expenditure to budget

·       
Ensure
right postings (correct amounts on correct accounts).

·       
Make
adjustments where necessary to the PM’s account in consultation with him.

·       
Process
and ensure payments to all suppliers in time.

·       
Other
duties as maybe assigned from time to time.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Nile Breweries Plant Secretary job should preferably
hold a good University Degree in Administration or any related field from an
accredited institution.

·       
Good
leadership potential

·       
Influencing
ability

·       
Demonstrate
a high level of trust, discretion, and confidentiality

·       
Ability
to communicate well both verbally and written.

·       
Efficient,
Self-motivated, organised and IT Literate (Excellent in MS office applications)

·       
Good
knowledge of systems like Flowcentric, Syspro & Qdocs is an added advantage

 

How to Apply:

The Company will
offer a competitive remuneration package to the successful candidate.
Candidates that have relevant experience, know that they meet the above
criteria and have what it takes to excel in the above position, should send
their CVs, which should include details of an active e-mail address, current
position, Certificate/testimonials and email /telephone contacts of three (3)
referees to zccrecruitment.uganda@mu.ab-inbev.com 

 

Nile Breweries Ltd
is an equal opportunities employer and we promote gender equality in the
company.

 

Note:

·       
Indicate
the position applied for as the subject of your email

·       
Internal
candidates should notify their line manager

·       
All
applications should be on mail.

 

People Business
Partner / Supply Lead,

Nile Breweries Ltd,
Jinja Plant,

P.O Box 762,

Jinja. Uganda

 

Deadline: 13th January 2021.

 

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