Job Title: Project Support Expert (PSE)
Organisation: KFW Uganda
Duty Station: Kampala, Uganda
About Organisation:
Uganda hosts over 1.72 million refugees, the largest population in Africa, with approximately 58% in Northern Uganda. Conflicts in South Sudan, the Democratic Republic of Congo, and the recent civil war in Sudan contribute to this ongoing influx. Uganda’s progressive refugee policy presents a unique example to the world and makes the country a primary destination for those fleeing conflict. This has major implications on the hosting population, as greater stress is placed on their resources including water resources.
Key Duties and Responsibilities:
Objectives and Overall Scope of Work
A Project Support Expert (PSE) will assist ACC in project implementation, focusing on coordination, liaison with KfW, and timely monitoring and reporting per EU and KfW requirements. This PSE will be contracted by KfW, reporting to and working under the guidance of KfW’s project manager overall in charge of the Project as well as the KfW Project Coordinator in KfW’s office in Kampala, Uganda.
The PSE will be part of the dedicated Project Implementation Unit (PIU), that will be established at ACC, engineering department. The PIU will be headed by the City Engineer of ACC and will be supported at least with representation of the following departments: Public Health (part-time), Natural Resources and Environment (part-time), Education (part-time), Administration, Procurement and the Physical Planner. All concerned departments shall cooperate closely during the preparation and implementation of the Project and shall determine by common agreement the aspects of the Project that are essential for its operation.
An office, including a desk, will be provided by ACC. The expert is expected to have a technically adequate laptop that also offers the option of video calls. Further equipment, like additional office equipment or technical equipment and a vehicle for transport will be provided for the PSE by the DISC.
The main responsibility of the PSE is to provide support to ACC towards all activities required for the implementation of the project. This includes the clarification and coordination of ACC’s roles and responsibilities in project implementation, and the required coordination among stakeholders within ACC in cooperation with the design, implementation and supervision consultant (DISC)
Key objectives of the assignment are:
- Liaison officer: To act as the facilitator for KfW and ACC, with regard to assigned to all component activities under ACC, during the implementation of the Project. Liaise with all stakeholders inside and outside of ACC, ensure effective communication and collaboration among all relevant stakeholders. This role requires the PSE to take on responsibilities proactively and independently, driving processes forward and ensuring that all parties are engaged and informed throughout the project implementation.
- Project management and quality assurance: Facilitate timely commenting and decision taking regarding all requests to ACC, especially from the DISC. Ensure third party compliance regarding approved timelines and costs as well as quality standards.
- Contract management: Support ACC in monitoring the various tasks and activities associated with the contractual obligations for services and works. Administrate contracts (payments, claims, etc.) on behalf of ACC (works contracts with support of the DISC).
Specific Tasks
This section outlines the specific tasks that constitute the scope of work.
- Tasks during inception phase
- Engage relevant stakeholders, including NWSC and DISC, to gather information and spearhead project coordination, ensuring effective communication among all key stakeholders
- Assist ACC in developing a coordination mechanism with NWSC that meets KfW standards, including the establishment of a stakeholder network for smooth project implementation (communication, meetings, documents).
- Prepare and submit inception report for the PSE assignment.
- Tasks for overarching issues
- Liaise with KfW, the EU Delegation to Uganda (in consultation with KfW), NWSC and other external stakeholders over the whole duration of the assignment,
- Represent ACC in technical and project management meetings, leading communication with consultants and contractors while compiling input from key departments for timely feedback and decision-making.
- Keep and update a list of open topics to be followed up; track their resolution,
- Review and compile comments on DISC reports and other project-related deliverables, while supporting ACC in managing consultancy and construction contracts and providing advisory services
- Organize the review of engineering documents from the DISC and conduct monthly on-site supervision meetings, providing timely feedback and relaying issues to the PIU, DISC management, and contractors.
- Support ACC in monitoring the financial implementation of the project and the accounting procedures.
- Facilitate the approval of Withdrawal Applications for all third party contractors/suppliers/consultants/experts; ensure that the same is approved by ACC and submitted to Ministry of Finance, Planning and Economic Development (if needed) and to KfW in a timely manner;
- Observe compliance with Environmental and Social Management Plans and Occupational Health and Safety Rules; report violations as part of regular reporting.
- Lead the development of Terms of Reference (ToR) for short term consultancy support to ACC;
- In liaison with contractors and consultants, prepare for the handover of sites and completed construction works,
- Disseminate KfW procedures and requirements to ACC staff and ensure timely drafting and submission of Requests for no-objection to KfW.
- In coordination with ACC and the DISC identify and plan the specific capacity building needs for the city staff and propose appropriate means of support;
- Closely work with the DISC in the design and implementation of the disposition fund to ensure value for money.
- Specific Tasks for Component 2) Rehabilitation and extension of Sanitation systems (here: Public Sanitation Facilities through ACC)
- Support ACC in identifying suitable sites for the construction of public sanitation facilities (in close coordination with the DISC),
- Support ACC in identifying a suitable Ugandan (non-governmental) Organisation for the implementation of community sensitisation and awareness measures in relation to the construction of public sanitation facilities as well as the implementation of a solid waste management concept,
- Assist with quality assurance processes and ensure adherence to project standards.
- Specific Tasks for Component 3) Storm water Management – increased resilience of water resources
- Review the concept for Nature Based solutions in consultation with the DISC to be implemented under the component,
- Support ACC in developing an O&M concept for nature-based solutions, including assignment of responsibilities within relevant ACC departments.
- Specific Tasks for Component 4) Solid Waste Management
- Support ACC in reviewing the O&M concept of solid waste management equipment (to be defined within the framework of the solid waste management concept).
- Support implementation of identified infrastructure for solid waste management.
- Specific Tasks for Component 5) City Planning
- Review the approach for the development of 7 detailed development plans for ACC, as presented in the prefeasibility study.
- Support ACC in any coordination tasks in city planning if necessary.
Expected Deliverables
- An inception report within two months of assignment start, detailing the PSE’s communication strategies and planned stakeholder engagements It shall also describe the agreed coordination mechanism for the Project with NWSC. Furthermore, the inception should define milestones for the upcoming 6 months regarding the progress of the components implemented under ACC,
- Quarterly reports due 30 days after the end of the quarter. The main purpose of the (short) reports is to receive an independent assessment of the ongoing processes, the risks and challenges. Every six months, the report should contain an assessment of the defined milestones (what was achieved, what was not achieved and why?) and new milestones shall be defined for the next six months. The fulfilment of the milestones and the new milestones will be discussed in a meeting with PSE, ACC and KfW,
- Each fourth quarterly report shall be presented as an annual report covering both the last quarter, as well as providing information on progress and achievements during the last full year as well as an update of the work plan (see attached). The KfW standard reporting requirements are attached to these Terms of Reference as an annex and shall be further defined in consultation with KfW, if needed.
- Final report detailing the project outcomes, key findings, lessons learned, and recommendations for future actions, along with an evaluation of the implementation process and suggestions for ongoing monitoring and support, due one month after the end of the assignment,
- Any other special reports that may be deemed necessary from time to time, in consultation with KfW.
Qualifications, Skills and Experience:
- Bachelor’s degree in Civil/ Water Engineering, Hydrology, Public Health, or related fields; a Master’s degree is preferred; a post graduate qualification in project management is an added advantage.
- Details of experience
- At least 10 years working experience in managing large infrastructure projects financed by multi-lateral or bilateral agencies, 5 of which should be within the region.
- Experience in monitoring, project evaluation and reporting, stakeholder coordination and specific knowledge of integrated urban infrastructure projects delivery is necessary,
- Experience in managing multi-disciplinary teams in an integrated project set up should be demonstrated.
- Experience with Environmental, Social, Health and Safety- and/or Occupational Health and Safety-related topics
Knowledge, skills and competences
- Strong national experience is highly preferred.
- Extensive experience in project management with various stakeholders.
- Ability to demonstrate good and effective communication skills.
How to Apply:
All interested and qualified persons are strongly encouraged to apply by email: [email protected] clearly indicating the Position Title in the email subject line. The deadline for submissions is Sunday 18th January 2026 at 11:59 pm (EAT).
Deadline: 18th January 2026
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 120