Job Title: Field Operation Site Assistant – 2 Positions
Organisation: Aldelia Limited
Duty Station: Kampala, Uganda
About Organisation:
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Key Duties and Responsibilities: The position holder is responsible for:
Logistics & Travel Coordination
- Arrange transportation, hotel bookings, and flight reservations for department personnel in both Kampala and field sites.
- Organize team-building events and ensure necessary work tools are available to support current teams and onboarding of new staff.
- Set up and maintain rotational rosters for all Site FOPS personnel, including coordinating travel to and from site.
Meeting & Event Management
- Schedule appointments and meetings, including reserving meeting rooms and preparing briefing materials, presentations, and background documentation.
- Organize site events such as holidays and special occasions tied to local and international celebrations.
Administrative Support
- Provide confidential and efficient administrative services, including drafting and dispatching letters, reports, meeting minutes, memos, and presentation materials.
- Maintain an organized filing system for the Site FOPS department.
- Serve as the first point of contact for internal staff and external visitors.
Data & Reporting
- Maintain department dashboards and visual graphics to support operational tracking.
- Support the preparation of technical reports and generate standard summaries from meetings, workshops, and discussions.
- Update and manage departmental records, reports, and databases accurately and in a timely manner.
Personnel & Compliance Tracking
- Monitor and record personnel movements and planning schedules.
- Keep training records up to date and maintain individual personnel files.
- Process administrative forms including expense claims, mission orders, training requests, leave applications, and self-certifications.
System & Process Management
- Create requisitions and service orders for the Site FOPS department using the SAP system, in coordination with the finance team.
- Maintain the department’s organizational chart using designated software tools.
- Assist with mapping and implementing internal standard operating procedures and business processes.
- Ensure timely and accurate data entry and approvals in company database systems.
General Administrative Duties
- Provide support for any other relevant administrative tasks as required by the department.
- Manage stationery and ensure availability on site
Qualifications, Skills and Experience:
- Qualification: Bachelor’s degree in Business Administration, Information management or equivalent,
Experience:
- Minimum of 5 years Administrative experience, preferably within a technical team
- High level of accuracy and attention to detail in aspects
- Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
- Good prioritization, time management and organization skills, including when exposed to high operational pressure
- Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint
- Must be able to work on their own initiative and proactively interact with teams to obtain information.
- Must be able to react quickly and decisively to constantly changing demands and circumstances
- Adaptability and ability to work in an international environment.
- Good communication skills. Clear and concise reporting both verbal and written
How to Apply:
All candidates should send their applications online at the link below.
Deadline: 28th December 2025
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 60