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Job Title:    Senior Procurement Officer

Organisation: Uganda Business and Technical Examinations Board (UBTEB)

Duty Station: 
Kampala, Uganda

Reports to: Executive Secretary

Ref No: UBTEB/HRM-EXT/001/01/2021

 

About US:

Uganda
Business and Technical Examinations Board (UBTEB) is one of the national
Assessment Boards in Uganda. This is a professional Examinations Board with the
mandate to streamline, regulate, coordinate and conduct credible examinations
and award Certificates and Diplomas in the Business, Technical and Vocational
professions. The Board therefore conducts Business, Technical and Vocational
examinations, including Applied Science specialties such as Biological Sciences
(Agricultural, Fisheries, Wildlife, Forestry, Bee keeping and other related
fields), Physical Sciences (Meteorology, Surveys and Land Management, and other
related fields), Cooperative, Social Development, Hotel, Catering and Tourism.

 

Job Summary:    The Senior Procurement Officer will mainly coordinate
and manage the procurement of goods, works or service and advise the Executive
Secretary on procurement processes and procedures.

 

Key Duties and Responsibilities:  

·       
Liaise directly with PPDA on matters within its
jurisdiction;

·       
Act as the Secretary to the Contracts Committee;

·       
Plan the procurement and disposal activities of the Board;

·       
Recommend procurement and disposal procedures;

·       
Check and prepare statements of requirements;

·       
Prepare bid documents;

·       
Prepare advertisements of bid opportunities;

·       
Issue bidding documents;

·       
Maintain a providers list;

·       
Prepare contract documents;

·       
Issue approved contract documents;

·       
Maintain and archive records of the procurement and disposal
process;

·       
Prepare monthly reports for the Contracts Committee;

·       
Co-ordinate the procurement and disposal activities of all
the departments and units of the Board;

·       
Prepare any other such reports as may be required from
time to time.

·       
Supervise, mentor and appraise direct supervisees in the
unit

·       
Enforce adherence to procurement regulations (Government
or Donor);

·       
Perform any other duties as assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
A Master’s Degree in Procurement/Purchasing and Supply
Chain Management or Business Administration (Procurement option) from a
recognised institution;

·       
An Honours Bachelor’s Degree in Procurement/Purchasing and
Chain Supply Management or Business Administration/Commerce with a Procurement
option from a recognised institution;

·       
Must be a Member of Chartered Institute of Purchasing and
Supply (CIPS);

·       
A minimum of four (4) years’ experience in managing
procurement and disposal of assets, two (2) of which shall be at the level of
at least officer in a public or large private sector organization;

·       
Critical thinking and high analytical skills

·       
Ability to meet deadlines with minimum supervision

·       
Interpersonal skills

·       
Communication skills

·       
High level of integrity and ethics

·       
Computer skills

·       
Age: Between 30 – 55 years

 

How to Apply:

All
candidates should send three sets of handwritten applications with detailed CVs
and photocopies of Academic Certificates, Testimonials, Transcripts and/or
Result slips; Three (3) most recent and clear passport size photographs, Names
and addresses of two referees, A letter of recommendation from the current or
most recent employer, telephone contacts and emails of both the applicant and
the referees; should be submitted in sealed envelopes and hand delivered not
later  to the address indicated below.
The Job title and Reference Number should be clearly written on the top left
corner of the envelope. Applications should be addressed to;

 

The
Executive Secretary,

Uganda
Business and Technical Examinations Board;

Plot 7
Valley Drive, Ntinda;

P. O. Box
1499;

Kampala –
Uganda.

 

NB: Only successful applicants will be contacted.

 

Deadline: 23rd January, 2021 by 5.00pm

 

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