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Job Title:    Finance and Budget Officer

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-FIN-RSCE-146339-R-ENTEBBE (M)

Reports to: Deputy
Chief Regional Service Centre Entebbe

Grade: FS6

 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

 

Key Duties and Responsibilities:  Within the delegation of authority and under
the supervision of a Chief of Unit/Section, or a Senior Finance and Budget
Officer, the incumbent will be responsible for the

following duties:

·       
Prepare
cost estimates and budget proposals, in terms of mission’s resourcing
requirements such as staff and non-staff requirements, including programmatic
aspects; review, analyse and revise data with respect to the finalization of
the budget proposals as well as Result Based Budgeting inputs.

·       
Provide
support to programme/fund centre managers (Substantive and Support Sections)
with respect to the elaboration of resource requirements for budget
submissions.

·       
Administer
and monitor extra-budgetary resources, including review of agreements and cost
plans, ensuring compliance with regulations and rules and established policies
and procedures.

·       
Administrate
the mission’s allotments in accordance with the established procedures
including redeployment/reallocation of funds.

·       
Ensure
the efficient and effective use of budgetary resources through robust
monitoring of budget utilization to the approved budget and timely provision of
information to Mission management for decision making; Provide support and
guidance to fund centre/programme managers on budget implementation and
corrective actions where necessary.

·       
Analyse
complex/unusual accounting transactions and open items in the accounting system
and implement corrective actions.

·       
Prepare
the budget performance report of the mission and ensure that correct and
accurate data and information are provided by the various programme /fund
centre managers in compliance with the Controller’s instructions. Review and
finalise the performance reports ensuring valid and adequate variance
explanations between approved budgets and actual expenditures.

·       
Review
and reconciles various clearing accounts, investigate erroneous/invalid entries
and take appropriate corrective accounting action.

·       
Process
incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and
intermission billings (IMBs) from/to HQs, agencies, funds, programs and other
field missions.

·       
Advise
and ensure that only valid year-end budget commitments confirming with
established criteria are valid for carrying forward.

·       
Review
and verifies that appropriate relevant supporting documents have been provided
for the processing of payments for goods and services received;

·       
Prepare
staff members’ entitlements including claims, danger pay, daily subsistence
allowance, mission subsistence allowance, volunteer living allowance and any
other allowances for payments in conformity and adherence to applicable United
Nations policies e. g., staff rules, financial regulations and rules, ST/AI
issuances or practices, IPSAS policy framework etc.

·       
Prepare
year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on
all pension contributions made by national staff.

·       
Supervise
the disbursement of payments and monitor house bank account balances and
transaction.

·       
Manage
cash flow requirements of the mission; Verify imprest documentation and prepare
imprest statements.

·       
Prepare
bank reconciliations for the Mission house banks.

·       
Act as a
Certifying Officer under Financial Rule 105.5 or Approving Officer under
Financial Rule 105.4 in adherence with the UN Regulations and Rules; Act as
Bank Signatory under financial rule 104.5.

·       
Provide advice,
financial interpretations, adaptations and corrective actions in response to
audits and other queries to ensure adherence to the UN Financial Regulations
and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars
under the supervision/guidance of the Chief Finance and Budget Officer.

·       
In the
absence of a Chief Finance and Budget officer, oversee the daily operation of
the Office

·       
Carry
out other duties as assigned.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Finance and Budget Officer job placement should have completed High school or
hold an equivalent diploma. Required. Technical or vocational certificate in
accounting, finance, budget or related fields is required.

·       
A
minimum of ten (10) years of progressively responsible experience in
accounting, budgeting, financial management or related area is required.

·       
Experience
in use of the financial module of an Enterprise Resource System (ERP) is
required.

·       
Experience
in the preparation of cost estimates and budget proposals is required.

·       
Experience
in the preparation of budget related responses to legislative bodies is
required. Experience in advising senior management on budgetary and financial
matters is desirable.

·       
Languages:
fluency in English is required.
Knowledge of another UN official language is desirable.

 

Competencies

·       
Professionalism
-Knowledge of United Nations
financial and budgetary principles and practices, budget development and
financial administration of resources. Ability to formulate new strategies and
technical approaches to financial and budgetary matters. Ability to ensure
effective and efficient financial management and the exercise of economy.
Ability to provide effective, credible advice to senior management on budgetary
and financial matters. Ability to draft budget and finance related reports.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.

·       
Planning
& Organizing – Develops
clear goals that are consistent with agreed strategies; Identifies priority
activities and assignments; adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks
and allows for contingencies when planning; Monitors and adjusts plans and
actions as necessary; -Uses time efficiently.

·       
Accountability
-Takes ownership of all
responsibilities and honours commitments -Delivers outputs for which one has
responsibility within prescribed time, cost and quality standards – Operates in
compliance with organizational regulations and rules -Supports subordinates,
provides oversight and takes responsibility for delegated assignments -Takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.

 

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

 

Click Here

 

Deadline: 1^st February 2021

 

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