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UN Warehouse Management Associate Job Opportunities – United Nations World Food Programme (WFP)
Job
Title: Warehouse
Management Associate
Title: Warehouse
Management Associate
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary: The Warehouse Management Associate will manage
a range of warehouse activities including safeguarding of commodities and
supplies, and ensuring well-organized warehousing and storage service in
compliance with WFP warehouse guidelines
a range of warehouse activities including safeguarding of commodities and
supplies, and ensuring well-organized warehousing and storage service in
compliance with WFP warehouse guidelines
Key Duties and Responsibilities:
·
Responsible
for the effective planning and management of warehouse operations, to ensure
safe and efficient warehousing and storage of all commodities and supplies.
Responsible
for the effective planning and management of warehouse operations, to ensure
safe and efficient warehousing and storage of all commodities and supplies.
·
Contribute
to review of WFP corporate warehouse standards and procedures, to support
efficiency and changing business needs.
Contribute
to review of WFP corporate warehouse standards and procedures, to support
efficiency and changing business needs.
·
Coordinate
the receipt/dispatch of commodities, to ensure accurate recording, accounting
and reporting is available at all times to support decision-making.
Coordinate
the receipt/dispatch of commodities, to ensure accurate recording, accounting
and reporting is available at all times to support decision-making.
·
Responsible
for the accuracy of warehouse transaction records including identification of
discrepancies, to ensure immediate and accurate reporting on commodity
movements in line with the corporate requirements.
Responsible
for the accuracy of warehouse transaction records including identification of
discrepancies, to ensure immediate and accurate reporting on commodity
movements in line with the corporate requirements.
·
Responsible
for inventory management (e.g. physical stock verification, reporting, etc.),
to ensure any existing and developing issues with regards to proper stocks
management are timely addressed and WFP standard procedures for commodity
handling and storage are strictly followed.
Responsible
for inventory management (e.g. physical stock verification, reporting, etc.),
to ensure any existing and developing issues with regards to proper stocks
management are timely addressed and WFP standard procedures for commodity
handling and storage are strictly followed.
·
Supervise
preparation and/or prepare regular and ad hoc reports and statistics on
warehouse operations, to support informed planning and decision-making.
Supervise
preparation and/or prepare regular and ad hoc reports and statistics on
warehouse operations, to support informed planning and decision-making.
·
Oversee
safeguarding of commodities through providing guidance on and taking initiative
towards implementation of preventive measures, to ensure that commodities are
preserved in good condition and that quality control actions are initiated as
appropriate following WFP established procedures.
Oversee
safeguarding of commodities through providing guidance on and taking initiative
towards implementation of preventive measures, to ensure that commodities are
preserved in good condition and that quality control actions are initiated as
appropriate following WFP established procedures.
·
Review
on periodic basis warehouse space availability, plan and implement new design
layouts to support business needs and ensure cost-efficiency.
Review
on periodic basis warehouse space availability, plan and implement new design
layouts to support business needs and ensure cost-efficiency.
·
Work in
collaboration with internal and external stakeholders, in order to deliver
aligned and coherent warehouse services.
Work in
collaboration with internal and external stakeholders, in order to deliver
aligned and coherent warehouse services.
·
Identify
training needs and efficiently plan trainings, to ensure that all staff have
required knowledge and skills to carry out their responsibilities.
Identify
training needs and efficiently plan trainings, to ensure that all staff have
required knowledge and skills to carry out their responsibilities.
·
Supervise
warehouse staff, to ensure high performance standards.
Supervise
warehouse staff, to ensure high performance standards.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations UN World Food Programme (WFP) Warehouse
Management Associate job placement should hold a Bachelor’s degree or its
equivalent obtained from a recognised education institution in any of the
following areas: Logistics and Transport, Supplies Management, Business
Administration, Procurement, Engineering or other related area;
The
ideal candidate for the United Nations UN World Food Programme (WFP) Warehouse
Management Associate job placement should hold a Bachelor’s degree or its
equivalent obtained from a recognised education institution in any of the
following areas: Logistics and Transport, Supplies Management, Business
Administration, Procurement, Engineering or other related area;
·
Possession
of a professional qualification e.g. CILT
Possession
of a professional qualification e.g. CILT
·
A minimum
of four (4) years of relevant working experience in logistics in a fast paced
environment in the following areas: maintaining a logistics database, running
querries on ongoing shipments, pipeline information, insurance claims,
inventory management, service provider contracts administration and execution,
compilation of contract documentation and budget monitoring and reporting;
A minimum
of four (4) years of relevant working experience in logistics in a fast paced
environment in the following areas: maintaining a logistics database, running
querries on ongoing shipments, pipeline information, insurance claims,
inventory management, service provider contracts administration and execution,
compilation of contract documentation and budget monitoring and reporting;
·
Previous
experience maintaining a logistics database and running queries on ongoing
shipments, pipeline information, insurance claims, and food stock.
Previous
experience maintaining a logistics database and running queries on ongoing
shipments, pipeline information, insurance claims, and food stock.
·
Experience
in administering third party service providers’ contracts.
Experience
in administering third party service providers’ contracts.
·
Experience
in compiling contract documentation.
Experience
in compiling contract documentation.
·
Experience
in contract execution.
Experience
in contract execution.
·
Experience
in budget monitoring and reporting.
Experience
in budget monitoring and reporting.
·
Language:
Fluency in both oral and written English
Language:
Fluency in both oral and written English
Competencies:
·
Supply
Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including
appropriately assessing and escalating challenges to ensure that WFP is able to
provide consistent and uninterrupted service to its beneficiaries and partners.
Supply
Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including
appropriately assessing and escalating challenges to ensure that WFP is able to
provide consistent and uninterrupted service to its beneficiaries and partners.
·
Planning,
Project & Resource Management: Collects and analyses relevant technical data from diverse sources to
forecast operational needs under various scenarios and makes evidence-based
proposals.
Planning,
Project & Resource Management: Collects and analyses relevant technical data from diverse sources to
forecast operational needs under various scenarios and makes evidence-based
proposals.
·
Information
Management & Reporting: Liaises
with internal and external stakeholders to consolidate preliminary data
analysis, draft reports and disseminate information that represents concerns
and trends.
Information
Management & Reporting: Liaises
with internal and external stakeholders to consolidate preliminary data
analysis, draft reports and disseminate information that represents concerns
and trends.
·
Market
Analysis, Contracting and Operational Execution: Demonstrates ability to collect market
information and process and analyse proposals in line with WFP standard rules
and regulations in order to deliver efficiently.
Market
Analysis, Contracting and Operational Execution: Demonstrates ability to collect market
information and process and analyse proposals in line with WFP standard rules
and regulations in order to deliver efficiently.
·
Warehouse
and Inventory Management: Demonstrates
ability to implement operational warehouse procedures and normative guidance in
order to manage WFP’s warehouse, handle inventory effectively through corporate
systems, and ensure loss mitigation.
Warehouse
and Inventory Management: Demonstrates
ability to implement operational warehouse procedures and normative guidance in
order to manage WFP’s warehouse, handle inventory effectively through corporate
systems, and ensure loss mitigation.
·
Technical
Assistance and Coordination: Demonstrates
abilities to provide basic technical advice and maintain effective (inclusive,
collaborative, unified) logistics coordination mechanisms with humanitarian
partners and other relevant stakeholders.
Technical
Assistance and Coordination: Demonstrates
abilities to provide basic technical advice and maintain effective (inclusive,
collaborative, unified) logistics coordination mechanisms with humanitarian
partners and other relevant stakeholders.
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 29th November 2018
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