The Ugandan Jobline

 

Job Title:    Programme Assistant

Organization: United Nations Population Fund (UNFPA)

Duty Station: Uganda

Reports to: Programme Coordinator

Grade: GS7

 

About UNFPA:

UNFPA, the United
Nations Population Fund, is the lead UN agency for delivering a world where
every pregnancy is wanted, every birth is safe, and every young person’s
potential is fulfilled. UNFPA expands the possibilities for women and young
people to lead healthy and productive lives. Since UNFPA started working in
1969, the number – and rate – of women dying from complications of pregnancy or
childbirth has been halved. Families are smaller and healthier. Young people
are more connected and empowered than ever before.

 

Job Summary:  The Programme Assistant delivers quality
services in administration and finance to internal and external clients. Under
the overall supervision of the Representative and direct supervision of the
Programme Coordinator Gulu Decentralized Office, the Programme Assistant will
provide administrative and secretarial support to the sub-Office in Gulu and
well as other satellite UNFPA offices in the region as deemed necessary.

 

The incumbent will support
the effective management of UNFPA programme activities in the areas of
population and development, reproductive health and gender.

 

You will demonstrate
a client-oriented, results-focused approach to providing administrative and
secretarial support to the sub-Office in Gulu and other UNFPA staff based in
other districts of the Northern Ugandan region.

 

Key Duties and Responsibilities:  

·       
Provide
administrative and secretarial support.

·       
Facilitate
incoming missions from Kampala or elsewhere.

·       
Maintain
filing system for UNFPA supported projects in accordance with established classification
system.

·       
Draft
correspondences on programme related issues in consultation with programme
officers.

·       
Facilitate
logistic support and security related issues.

·       
Maintain
Petty Cash

·       
Initiate
project needs assessment in consultation with programme officers

·       
Provide
overall management of premises.

·       
Provide
support to the sub-office and other satellite offices in the region by
coordinating and monitoring relevant business processes and procedures and
activities, paying attention to detail and adhering to deadlines.

·       
Effectively
provide general research support from records, reports and prepares periodic
and ad hoc reports on programme and project activities.

·       
Prepare
and maintains records documents and control plans for the monitoring of
project/programme implementation.

·       
Organize
meetings; initiate and coordinates preparation of agenda and necessary
documentation for meetings as well as workshops and conferences.

·       
Act as
Secretary to internal meetings.

·       
Draft
routine correspondences.

·       
Perform
other support duties as required.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Population Fund (UNFPA) Programme
Assistant job opportunity should have completed Secondary Level Education.
Required.

·       
Five
years of relevant experience in administrative and programme support

·       
Proficiency
in current office software applications and corporate IT systems.

·       
Languages:
Fluency in English; knowledge
of other official UN languages, preferably French and/or Spanish, is desirable.

 

Competencies

Values:

·       
Exemplifying
integrity

·       
Demonstrating
commitment to UNFPA and the UN system

·       
Embracing
diversity in all its forms

·       
Embracing
change

Core Competencies:

·       
Achieving
Results 

·       
Being
Accountable

·       
Developing
and Applying Professional Expertise/Business Acumen

·       
Thinking
analytically and Strategically

·       
Working
in Teams/Managing Ourselves and our Relationships

·       
Communicating
for Impact

Functional
Competencies:

·       
Providing
logistical support

·       
Managing
data

·       
Managing
documents, correspondence and reports

·       
Managing
information and work flow

·       
Planning,
organising and multitasking

·       
Supporting
financial data analysis

 

N.B: There
is no application, processing or other fee at any stage of the application
process. UNFPA does not solicit or screen for information in respect of HIV or
AIDS and does not discriminate on the basis of HIV/AIDS status.

 

How to Apply:

All interested
applicants who wish to join the United Nations Population Fund (UNFPA) in the
aforementioned capacity are encouraged to click on the link below and follow
the application instructions after reviewing the job details.

 

Click
Here

 

Deadline: 24^th January 2021

 

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