Administrative Assistant NGO Jobs – Reach a Hand Uganda

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Job Title:      Administrative
Assistant
Organization: Reach
a Hand Uganda
Duty Station: Kampala,
Uganda
About US:
Reach a Hand Uganda
is a youth-centered organisation focusing on youth empowerment programs with
emphasis on Livelihoods & Skills Development, Behavior Change
Communication, Sexual Reproductive Health & Rights, and HIV/AIDS awareness
and prevention. The Reach A Hand mission is to empower young people in Uganda
aged 12-24 years with complete information, skills and tools to enable them to
live healthy, focused and productive lives.
Job Summary:  The Administrative Assistant will play a vital
role in delivering quality support in administration to internal and external
clients/visitors/partners, etc, applying all relevant rules, guidelines and
procedures with a client-oriented results-focused approach  You will ensure efficient and reliable
administrative requirements are fulfilled and reported in a timely manner with
required quality checks, in line Reach a Hand Uganda (RAHU) guidelines. The
Administrative Assistant will build close relationships with RAHU staff and
peer educators teams, and administrative service providers.
Key Duties and Responsibilities: 
  • The Admin Assistant will manage the Founder & Team Leader, and
    Chief of Staff ’s calendars and schedule of appointments; receive
    visitors.
  • Provide logistical and administrative support and follow-up for
    substantive meetings organized at RAHU.
  • Prepare travel authorizations and make travel arrangements for the
    team.
  • Review incoming correspondence, collect and prepare necessary
    information for reply/action; draft and finalize responses.
  • Provide hospitality/catering/logistical support for
    meetings/conferences organized by the Team Leader, Chief of Staff and
    other staff members.
  • Maintain an office filing system and assist in archiving while
    supporting other staff members.
  • Assist the other support staff focal points in the management of
    leave and attendance; office assets; and in the space management of
    personnel.
  • Assist in gathering and compiling data and information for the
    preparation of documents, guidelines, speeches and position papers.
  • Prepare PowerPoint and other presentations, including computer
    generated visuals such as graphs for the Founder & Team Leader and
    support other staff if necessary.

Qualifications, Skills and Experience: 
  • The applicant should preferably hold a Bachelor’s degree from a
    recognized university.
  • At least three (3) years of previous work experience in
    administration and office support.
  • Strong interpersonal and organizational skills.
  • Computer literacy – use of GSuite i.e Google Drive and all its tools
  • MS Office Suite (Excel, PowerPoint, Word, etc.).
  • Good writing and communication skills.
How to Apply:
All candidates
should upload their applications with updated CVs either in PDF or Microsoft
Word format with your contact information, academic certificates, nationality
and 3 work related references at the link below.
Deadline: 8th January 2019
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latest jobs, please visit https://www.theugandanjobline.com or
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