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• Tasked with the development and supervision of Systems for
  Sub-granting: Ongoing
• development or improvement of policies, procedures, manuals/SOPs
  (such as the IDI Subgrantee Handbook and the sub-granting section of the
  IDI Grants Manual) and templates ; tracking emerging subgrants management
  and compliance issues and ensuring that the appropriate policies are
  routinely introduced or modified in order to keep such systems relevant
  and responsive at all times
• Determining and allocating appropriate team roles and
  responsibilities related to IDI’s management of sub-grantees to fit with
  IDI, funders and partners’ requirements
• Solicitation & Selection of sub-grantees: Development of
  justification and scope for partners and managing solicitation,
  assessment, pre-award due diligence and selection of the most appropriate
  partners; recommending suitable post-award risk management
• In charge of negotiating sub-grant terms and conditions with
  appropriate creativity and proactivity to ensure that contracting terms
  meet the mutual expectations of IDI, its funders and the subgrantees and
  that they are conducive to good subgrantee performance as well as to
  compliance with all requirements
• Monitoring and tracking of sub-grantee compliance and outputs:
  Continuously updating and enforcing systems (including manual and
  electronic documentation) for regular tracking and follow-up of partners’
  financial and programmatic performance and compliance to IDI and funder
  requirements; recommending on-going actions to ensure that IDI’s and
  funders’ objectives are met.
• Following up sub-grants audits, reviews and monitoring reports to
  ensure that all arising issues are promptly followed up and resolved
• Ensuring timely and accurate payments to partners and providing
  constant support remotely or at sub grantee’s sites to ensure that all
  bottlenecks to efficient programmatic and financial performance are
  promptly dealt with so as to achieve optimum sub-grants performance
• Coordinating all other units that support various aspects of sub
  grantee management across the sub grants cycle e.g. audit and finance;
  developing a comprehensive calendar of events to manage all this activity
  in a coherent, unified manner as well as creating shared electronic and
  manual tools for common access to shared information across these teams
• Documentation: Leading continuous updates to standard IDI
  documentation per IDI policy for the entire sub-granting cycle including
  solicitation, contracting (including amendments) and ensuring that all
  documentation requirements are consistently met, are of a good quality and
  serve IDI’s and stakeholders’ best interests.
• Training & Capacity Building: Continuously identifying partner
  training and capacity building needs; providing compliance-related support
  and designing, and creating a training & capacity building calendar;
  coordinating the delivery of appropriate training and capacity building
  opportunities for the IDI sub-granting team as well as for sub grantee
  staff
• General Team Leadership: Leading a team of about twenty staff
  overseeing the IDI sub-granting function; setting performance standards
  and targets for the team and leading and motivating the team to achieve
  IDI’s sub-granting objectives
• Routine and special reporting (as and when needed) related to sub
  grants performance such as numbers and types of sub grantees, expenditure
  rate and pipeline of subgiant funds, financial and administrative
  compliance, programmatic performance, including the related KPIs;
  resolving all arising issues and/or escalating them for further action

• The applicant for the Infectious Diseases Institute (IDI) Senior
  Manager, Sub- Granting job must hold a Bachelor’s Degree in any relevant
  field, including but not limited to finance, accounting/audit and business
  management.
• Master’s degree in a similar field. A relevant professional
  qualification will be an added advantage.
• At least seven years of experience in sub-granting for development
  programs
• Prior grants management experience and familiarity with US
  government (CDC, USAID, NIH, DOD) and other funder regulations, procedures
  and requirements
• Deep knowledge of international standards of program design and
  delivery and of funder regulations (especially in a health program
  context)
• Proven ability to create and manage enduring systems, especially
  related to managing sub-grants
• Keen attention to detail and conscientiousness in design and
  maintenance of systems, documentation and standards
• Proven excellence in creative thinking and collaborative
  problem-solving in a variety of management settings and with a variety of
  stakeholders/ partners;
• Ability to interact at the most  senior  corporate, funder, community and local
  government levels
• Experience training/developing others and building capacity for
  sub-grantees
• Excellent oral and written English skills and high level of
  proficiency in using MS Excel tools
• Excellent organizational and communication skills, including the
  ability to manage multiple projects simultaneously in a fast-paced,
  dynamic environment

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