The Ugandan Jobline

• Analyze requests from users for transfer and determine the status of
  the records against standards.
• Issue out boxes for packing of records that are to be transferred to
  the Records Centre.
• Receive and Acknowledge receipt of records from the record users by
  making reconciliation between the details on the transfer list and actual
  records.
• Capture records received in the database and update whenever there
  is change in movement of that particular record.
• Conduct sensitizations and provide hands on assistance to staff on
  records management.
• Conduct compliance inspections on records management to enhance
  adherence to records management standards.
• Identify space, prepare location numbers and paste them on the
  transferred records.
• Update and file the transfer forms in the respective department box
  files.
• Prepare reports on records received in the Records Centre and submit
  to the supervisor.
• Analyze user requests for retrieval of records to determine the
  nature of records.
• Check through Records Centre database/ departmental transfer forms
  to confirm and retrieve the requested records.
• Update the status of borrowed files in the file tracking data base/
  register.
• Prepare a list of all borrowed records and submit to the line
  supervisor for action.
• Receive and acknowledge receipt of borrowed files and reconcile the
  details
• in the file tracking database.
• Conduct a file census to account for files in the records center and
  update their status database.
• Prepare reports for the activities done and submit to the supervisor.
• Study transfer forms to determine the nature of records that need to
  be weeded out of the Records Centre.
• Compile lists of records that are to be weeded.
• Conduct actual weeding of records from the shelves and pack them in
  labeled gunny bags and attach the transfer lists.
• Compile lists of records to be disposed off and submit to the
  supervisor.
• Participate in the actual disposal of records to ensure adherence to
  procedures and guidelines by service providers.
• Prepare the disposal report and submit to the line supervisor for
  review.
• Perform any other duties as may be assigned from time to time.

• The applicant for the Petroleum Authority of Uganda (PAU) Records
  & Registry Officer job placement must hold a Bachelor’s degree (Hons)
  in either Library & Information Science, Records & Archives
  Management or Information & Office Management from an internationally
  recognized University / Institution.
• At least three (3) years’ working experience in records &
  registry management gained from a reputable organization.
• Post Graduate Qualification in Records Management or related field
  from an internationally recognized Institution.
• Proficiency in Electronic Records Management
• Good Knowledge of Records and Archives Act, Access to information
  act (2005), Records Management processes and procedures, Electronic
  transactions Act (2011) and ISO standards.
• Strong written and oral Communication skills.
• Excellent interpersonal skills with the ability to multi- task.
• Demonstrate high level of integrity and confidentiality.
• Excellent analytical skills with close attention to detail.
• Good reporting writing skills.
• Ability to work under pressure with minimum supervision.

• ONLY online applications will be considered.
• Applicants are required to scan and attach CERTIFIED copies of the
  required academic documents only e.g. Degree, Transcript, Diploma, A-level
  and O-level certificates and PLE results slip.
• Academic documents for the successful candidates will be vetted and
  background checks conducted before they are considered for appointment
  into the Authority.
• Only short listed and successful candidates will be contacted.
• All appointments shall be subject to a probationary period of not
  more than six months and subsequent confirmation in service will be based
  on satisfactory performance of the individual.

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