The Ugandan Jobline

 

Job Title:    Front Office Assistant

Organisation: Medical
Teams International

Duty Station: 
Uganda

 

About US:

Medical Teams
International is a faith-based not for profit health relief and development
organization with a Calling “Daring to love like Jesus, we boldly break
barriers to health and restore wholeness in a hurting world.” MTI-UG has
operations in West Nile and South western Uganda. We provide Comprehensive
Primary Health Care, Reproductive Health, HIV/AIDS and Nutrition.

 

Job Summary:  The Front Office Assistant will be responsible
for overseeing the front office including assisting visitors, managing phones,
and handling mail. Assists HR Department and other departments upon request and
directly manages Office Cleaner.

 

Key Duties and Responsibilities:  

·       
Welcome
visitors and direct them to appropriate offices

·       
Operate
telephone switchboard

·       
Support
HR Department on a regular basis regarding recruitment tasks, appointments,
management of HR documents, and other clerical duties

·       
Support
spot checks of HR Office on staff attendance and adherence to MTI regulations
on a health facility level

·       
Assist
all departments with admin-related tasks upon request including copying,
filing, arranging meetings, taking minutes, etc.

·       
Responsible
for ensuring breakfast preparation and cleanliness of facilities and premises

·       
Handle
and prioritize all correspondence

·       
Oversee
toner and paper requirements for the printer and arrange maintenance as needed

·       
Manage
office stationery supply and place orders on time to avoid running out of stock

·       
Support
departments in organizing internal and external events including invitations,
venue set up, catering, accommodation, etc.

·       
Update
contacts and directories as needed

·       
Ensure
cleanliness of facility by supervising Office Cleaner and ensure maintenance
needs are raised to Operations Department

·       
Ensure
direct reports have clear objectives, receive mentorship and participate in
capacity building opportunities

·       
Conduct
performance evaluations and enforce disciplinary procedures as per MTI policy

·       
Other
duties as assigned

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Diploma in Human Resource Management, Secretarial
Studies, Office Management, social Sciences or equivalent is required

·       
Two
years of front office work experience is required

·       
Experience
working with INGOs is an added advantage

·       
Knowledge
of reception activities and secretarial procedures

·       
Skilled
in administrative tasks and highly organized

·       
Skilled
in liaising with vendors

·       
Skilled
at using Microsoft Word, Excel, and Outlook

·       
Good
interpersonal and communication skills, with a strong command of written and
spoken English

·       
Ability
quickly adapt to provide prompt service to visitors

·       
A
friendly and welcoming attitude

·       
Ability
to maintain detailed records with high accuracy

·       
Ability
to hold staff accountable to work responsibilities, MTI protocol and ethical
standards

·       
Ability
to support MTI Calling and adhere to the MTI Code of Conduct

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 29^th January 2021

 

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latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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