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Job Title:    Human Resources Coordinator

Organisation: Malteser
International

Duty Station: 
Kampala, Uganda

 

About US:

Malteser
International, the worldwide relief agency of the Order of Malta for
humanitarian aid, works in more than 20 countries in Africa, Asia and the
Americas for people in need, regardless of their religion, origin or political
affiliation. Its mission is to provide emergency relief as well as to implement
rehabilitation measures and to facilitate the link between emergency relief and
sustainable development. Christian values and the humanitarian principles of
impartiality and independence form the basis of its work in the following
areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition;
Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and
Disaster Risk Reduction.

 

Job Summary:  The Human Resources Coordinator is responsible
for the implementation of MI’s country (global) HR standards (procedures and policies)
and support the program implementation.

 

Key Duties and Responsibilities:  

·       
Lead the
periodic review of the National Staff Rules and Regulations (NSRRs) and ensure
compliance through implementation of the NSRRs, implement/rollout the Code of
Conduct, the staff complaint/feedback mechanism as well as review and update of
the HR Guidelines

·       
Ensure
day-to-day HR-related functions are addressed in a timely, efficient, and
proactive manner

·       
Contribute
to the development of the country strategy and action plans on HR aspects

·       
Ensure
the compliance to the performance management system and completion of the
annual performance evaluation process

·       
Prepare
annual training plans and budgets in line with the country strategy

·       
Assist
and advise on conducting / arranging of staff development trainings and other
human resource development activities as well as identify competent training
providers, venues, negotiating terms and maintain the contacts database

·       
Coordinate
the recruitment process and work with team members to ensure a smooth process
flow from identification of a vacancy to the filling of that vacancy as well as
to ensure conformity with recruitment requirements and compliance with the
rules and regulations

·       
Develop
new position descriptions and maintain all Terms of Reference (ToR) for the
office

·       
Preparation
of staff contracts, staff renewals, briefing of newly recruited staff,
debriefing of departing staff. Ensure an effective onboarding and induction
program that promotes a learning environment and follows through on feedback.
As well as manage the exit interview process and collecting feedback for
appropriate implementation

·       
Regularly
update and maintain employee records in an accurate and timely manner

·       
Ensure
compliance with the local labour laws and maintain a thorough awareness of
developments in labour laws and legislations to advise management accordingly

·       
Provide
regular monthly/quarterly reports on HR related issues as maybe required

·       
Ensure
the smooth running of the HR office including raising procurement requisitions
for the HR department by receiving and distributing incoming mails for the HR
department et al.

·       
Logistical
organization and maintain meeting records of HR meetings, country management
meetings and staff meetings

·       
Ensure a
respectful and harmonious work environment by advising managers on policies
like equal employment opportunity and sexual harassment and maintain health and
safety of the workforce

·       
Develop
an organizational culture that emphasizes on quality, continuous improvement,
key employee retention and development and high performance

·       
Make
periodic visits to field offices, and from time to time, to its partners or
implementing agencies, to provide human resources, and build the capacity of
partners

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a University degree in Human Resource Management, HR
Business Administration or Organisational Psychology

·       
At least
five years of relevant experience with good understanding of INGO procedures

·       
A clear
understanding of local labour laws

·       
Strong
organizational skills

·       
A
demonstrated multi-task ability to and skills in processing information

·       
Fluency
in English (written and spoken)

·       
Computer
literate with hands on experience with MS Office programs, especially MS Excel

 

How to Apply:

If you are
interested in this position, please apply online at the link below. Please kindly
submit your application (CV, letter of motivation and copies of diplomas)
preferably as one attachment.

 

Click Here

 

Deadline: 28th January, 2021 by midnight

 

NB: Malteser is an
equal opportunity employer and welcome applications from all people, regardless
of gender, confession, or origin.

 

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