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Job Title:    Temporary Child Sponsorship
Systems Assistant

Organisation: World
Vision International

Duty Station: 
Uganda

Reports to: Programme Manager

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

 

Job Summary:  The Child Sponsorship Systems Assistant will effectively
coordinate and provide technical support to cluster sponsorship operations
within the partnership standards for child wellbeing.

 

Key Duties and Responsibilities:  

Management of Child
Sponsorship Systems

·       
Manage
Sponsorship systems both Technical and Business processes within partnership
guidelines.

·       
Carry
out timely system upgrade, maintenance and provide timely feedback on Child
Sponsorship systems requested by NO and GC/SOs.

·       
Support
Staff and partners on utilization of the horizon mobile phone and any other new
gadgets.

·       
Support
the Cluster/ AP with IT related issues (Cluster IT Focal Persons)

·       
Carry
out system data quality audit (RC Bio data, monitoring field, and participation
and GN implementation).

Coordination of
Child Sponsorship operations

·       
In a
timely manner, ensure entry of quality child data and SO communications
(queries, GN, mails, child monitoring, and participation) into Child
Sponsorship systems. (100% data entered for all RCs).

·       
Generate,
compile, analyze and submit monthly systems and Child Wellbeing reports to
management.

·       
Analyze
variance reports, Child Status Reports, Project reports and guide the
Programme/ cluster team in utilizing information for effective and efficient
sponsorship operations

Coordinate periodic
mailing of APR and Christmas Cards.

·       
Ensure
quality assurance of all sponsorship operations indicators.

·       
Identify
and build capacity of Staff and partners in child sponsorship operations.

·       
Coordinate
with the CSDF and develop an annual integrated monitoring plan.

·       
Effectively
manage and track all RC and family Participation in WV Programs through
implementation of the annual integrated monitoring plan in line with the
sponsorship standards

·       
Support
SOOs in Community engagement and sensitizations on Sponsorship model

Manage
Communication and Sponsor Relations

·       
Coordinate
communication between sponsors and RCs for the AP

·       
Communicate
with Support office in compliance with sponsorship standards (timely
notification on anticipated delays and reasons to justify)

·       
Develop,
monitor, and implement the established checks and controls for sponsor
information in line with the child sponsorship standards

·       
Monitor
and advise staff on Child Sponsorship communications from Cluster to NO/SOs.

·       
Expeditiously
follow up on all Sponsorship communications from NO and SOs to the allocated
APs with the SOO and CSDF.

·       
Perform
an intermediary role on critical communications between allocated APs and
NO/SOs.

Management of
Sponsorship Initiatives

·       
Effectively
manage implementation of Partnership initiatives (CDPCs, Sponsorship 2.0, and
Digital Story Teller) in line with the partnership guidelines and timeframes.

·       
Develop
AP initiative Implementation Plan and roll out as per NO timelines.

·       
Effectively
manage implementation of initiative(s) as per plan and report on progress,
recommendations within partnership guidelines.

·       
Train,
coach and mentor staff and partners on the initiative and follow-up on
utilization of the initiative.

·       
Provide
technical support to Staff and partners on the initiatives

·       
Follow
up with staff and Partners to ensure 100% return on investment of CDPCs
materials, horizon mobile phones, and digital story teller materials through
100% utilization of the systems for the intended objectives.

Management of
external engagements with SOs

·       
Ensure
quality and timely Communications between Cluster, NO and SOs.

·       
Establish
and coordinate timely delivery and dispatch of messages/ correspondences

·       
Manage
Sponsor visits to their sponsored children in Uganda in line with child
Sponsorship standards.

·       
Arrange
for the visits (Organize all logistic needs).

·       
Attend
to Sponsors and follow up on child and adult safe guarding issues, submit
sponsor visit report.

·       
Document
and share with Programme key findings from sponsor visits, recommendations and
opportunities

Child and Adult
Safe Guarding

·       
Ensure
that Videos and photos being sent to NO, SOs/GC have consent forms signed by
guardian/parents.

·       
Ensure
all RCs have a signed consent form on file.

·       
Organize
the internal child and adult safe guarding committee meetings at the cluster
offices.

·       
Monitor
the wellbeing and child abuse cases and report any violations in accordance
with the child and adult safe guarding policy and guidelines

·       
Ensure
child and adult safe guarding compliance standards at the cluster/AP.

 

Qualifications, Skills and Experience:

·       
The
ideal applicant for the World Vision Temporary Child Sponsorship Systems
Assistant job must hold a University Degree in Information Technology,
Statistics or any other related field.

·       
Three
years of experiences and knowledge in data entries, analysis and data base
management are added advantage

·       
Three
years of experience in Computer systems support and Field engagements

·       
Computer
skills in Windows, MS Excel, Word, publisher and power point

·       
Database
management

·       
Motorcycle
riding is an added advantage

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 29^th January 2021

 

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