Job Title: Study Coordinator (2 NGO Jobs)
Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)
Duty Station: Kyenjojo and Kagadi , Uganda
About the Company:
Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.
Job Summary: The study coordinator provides broad operational support for the HIP-CY study, including but not limited to the planning, scheduling, and overseeing the conduct of all day-to-day study activities to ensure high quality, effective and efficient productivity. The HIP-CY study applies implementation science to understand and design stakeholder informed innovative interventions to improve youth prevention and care continuums in rural and urban Uganda.
Key Duties and Responsibilities:
- Prepare and monitor the implementation of study plan.
- Develop and update study work plan.
- Provides frequent and precise updates to the Investigators in an organized timely manner.
- Track different study timelines, from study initiation to closeout.
- Development of study materials and tools for the study.
- Develop study source forms and SOPs.
- Coordinate training of staff on study source forms and SOPs
- Orient and coordinate appropriate training of new study staff.
- Coordinate the ICF process development and consenting participants.
- Develop the ICFs and related forms from the study protocol templates with guidance and review of the study PIs.
- Track the ICF development process.
- Ensures QC processes of the translated and original ICFs.
- Support process of completed ICFs submission to the regulatory team.
- Ensures staff training following approval on the ICFs.
- Assists in the submission of appropriate study documents to appropriate IRBs and other regulatory bodies.
- Support process protocols, investigator brochures and related documents for submission.
- Track and carry out QC process of the investigator tools/ documents provided to the different stakeholders for review before submission to the regulatory institution.
- Reviews study documents and case report forms for accuracy and appropriateness.
- Ensure that tests, examinations, and procedures are properly performed, recorded, and reported.
- Reviews study documents and case reporting forms for accuracy, completeness, and appropriateness
- Follow up on staff response to queries/ citation following QC review, share QC reports.
- Prepare and respond to any audit/ inspection/ monitoring/ internal quality assurance findings and implement approved recommendations.
- Plan and prepare for regular study monitoring/audit/inspection visits.
- Track and ensure full response to any monitoring/audit/inspection findings.
- Liaise with various study staff in correcting issues raised from review.
- Maintains effective and ongoing communication with sponsor, research participants, staff, and PI during the course of the study.
- Provides frequent, timely and precise updates to the investigators and study staff.
- Respond to required email communications in a timely manner.
- Attend required conference call/ stakeholders’ meetings and share study updates as required.
Qualifications, Skills and Experience:
- Bachelor Science in Nursing or an equivalent health degree.
- At least 2 years’ experience in research conduct.
How to Apply:
All interested candidates should apply online at the link below.
Deadline: 26th March 2025
NB: Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted for interviews.
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