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Job Title:  Records Assistant  

Organisation: Uganda Tourism Board (UTB)

Duty Station:  Kampala, Uganda

Reports to: Human Resource Officer

About the Company:

Uganda Tourism Board (UTB) is a statutory organization established by Uganda Tourism Board Statute of 1994 and reconstituted in the Tourism Act 2008 with the following Statutory Objectives:

• To promote and contribute to the Development of Tourism sector both within and outside of Uganda.
• To coordinate with the Ministry responsible for Tourism and the private sector in the implementation of the National Tourism policy.
• To carry out any other activities as are incidental or conducive to the attainment of the two objectives specified above.

Job Summary:   To manage and maintain the registry and personal records In UTB in an accessible form to end users.

Key Duties and Responsibilities:

KRA 1: Records and Information Management

• Personal records received, registered, and classified
• Maintain a proper filing system
• Receiving, registering and classifying personal records;

KRA 2: Information Communication Technology

• Confidential matters handled as prescribed
• Concern for quality and standards
• Proper filing system in place

KRA 3: Personal files maintained

• Personal information put on files and routed to officers responsible for action
• Personal files opened for keeping information and closed when due
• Personal information put on files and routed to officers responsible for action
• Personal records and the user records system periodically audited

Key Performance Indicators

• Personal records received, registered, and classified;
• Personal files opened for keeping information and closed when due;
• Personal information put on files and routed to officers responsible for action;
• Personal records and the user records system periodically audited;

Qualifications, Skills and Experience:

• An Honors Bachelor’s Degree in Library and Information Science or An Honors Bachelor Degree in Records Management from a recognized Institution

Experience

• At least three (3) years hands-on experience in records management.

Key Competences

Technical Competencies

• Records and Information Management.
• Information Communication Technology;
• Time management

Behavioral/Generic Competencies

• Analytical and problem-solving skills
• Strong technical skills
• The ability to work well under pressure
• Attention to detail
• Teamworking skills
• Organisation and time management
• Interpersonal and communication skills

How to Apply:

Interested and eligible Ugandans who meet the above requirements are invited to apply. Application with detailed CV (with email, telephone contact and postal address), with copies of all academic certificates and transcripts, testimonials, past appointments copy of National identity card, contact details (telephone, postal and email addresses) of three competent referees should be sent by courier or hand delivery or by email to the address below:

Chief Executive Officer,

Uganda Tourism Board,

Plot 42, Rotary Avenue (Lugogo Bypass),

6th Floor Lugogo House,

P.O. BOX 7211 Kampala

TEL. +256 414 342196/7

E-mail: recruitments@utb.go.ug

Deadline: 14th March, 2025 by 5:00pm

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