Administrative Officer/Personal Assistant to the Operations Manager (Fresher Admin Jobs) – Einstein Rising

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Job Title:  Administrative Officer/Personal Assistant to the Operations Manager (Fresher Admin Jobs)

Organisation: Einstein Rising

Duty Station:  Kampala, Uganda

 

About US:

Einstein Rising was established in 2016 and has evolved from a social business accelerator to a full-service social enterprise ecosystem builder ensuring development of a network of sustainable community focused initiatives with our primary guiding principle being the triple bottom line: people, planet & profit.

 

Job Summary:   Responsible for providing high-level administrative, operational, and communication support to the Operations Manager, ensuring seamless coordination, efficient workflow, and effective stakeholder engagement.

 

Key Duties and Responsibilities:

Operational Assistance:

  • Assist in the coordination and execution of operational plans.
  • Track and update operational progress, flagging any issues that require attention.
  • Liaise with internal departments to ensure smooth workflow and communication.
  • Conduct research and compile data for operational decision-making.

Communication and Liaison:

  • Act as the first point of contact for external stakeholders when dealing with the Operations Manager.
  • Facilitate communication between the Operations Manager and other team members.
  • Take minutes during meetings and follow up on action items.

Travel and Logistics:

  • Arrange travel and accommodation for the Operations Manager.
  • Prepare travel itineraries and process expense reports.

Confidentiality and Professionalism:

  • Handle sensitive information with discretion and maintain confidentiality at all times.
  • Uphold professional conduct and ensure adherence to company policies.

Administrative Support:

  • Manage daily schedules, appointments, and meetings for the Operations Manager.
  • Handle correspondence, including emails, letters, and phone calls, on behalf of the Operations Manager.
  • Prepare reports, presentations, and documents as required.
  • Maintain an organized filing system for documents and records.

Administration Responsibilities:

  • Oversee daily administrative operations, including procurement and asset management.
  • Ensure compliance with human resource policies and company laws.
  • Manage office supplies, IT resources, and facility maintenance.
  • Support recruitment, onboarding, and training of staff.
  • Coordinate meetings, events, and office logistics.

Reception Work:

  • Answer and direct incoming calls to the appropriate personnel.
  • Manage front desk activities, including handling inquiries and providing information.
  • Maintain a tidy and welcoming reception area.





Qualifications, Skills and Experience:

  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Proven experience in an administrative or personal assistant role.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and prioritize tasks effectively.
  • High level of discretion and attention to detail.
  • Problem-solving skills and ability to handle pressure in a fast-paced environment.

 

How to Apply:

All candidates should apply online at the link below

 

Click Here

 

Deadline: 14th March 2025

 

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