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Job Title:    Senior Transport Officer

Organisation: World
Vision International

Duty Station: 
Kampala, Uganda

Reports to: Supply Chain Management and Support Services Director

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

 

Job Summary:  The Senior Transport Officer will lead the
development and implementation of global fleet management strategies. The
person takes the lead in the fleet planning as well as the fleet security, and
compliance with safety and legal requirements to support the World Vision
Uganda Operations. The person will collaborate with multiple stakeholders to
ensure that the WV fleet strategy aligns with expected organizational outcomes
and reflects World Vision values, vision, and mission.

 

Key Duties and Responsibilities:  

Strategy
Managements and Business Requirements

·       
Develop
Functional Strategy aligning to WV Global Fleet Strategy and NO priorities.

·       
Lead to
ensure WVU manages a professional and cost effective fleet management in the
areas of planning, vehicle allocation, cost control and fleet standardization.

·       
Develop
Annual Business Plans

·       
Proactively
engage with suppliers, partners, local authorities, NGO partners, and other
stakeholders to ensure good coordination and adequate information sharing.

Fleet Planning and
Policy

·       
Represent
the fleet function on NO Strategic Planning & Annual Business Planning
process

·       
Represent
the Fleet Function in project designs and engage in Grants proposal process to
provide professional input on fleet including costing.

·       
Ensure
the transport policy is aligned with GC Fleet, updated and implementation across
the country.

·       
Develop
the vehicle modernization and vehicle repair and maintenance planning.

Fleet Operational
Management

·       
Oversee
the implementation and monitoring of fleet management process and ensure
standardized system for the whole operations across the country

·       
Liaise
and perform the regular review of the service provider’s contract and
performance.

·       
Liaise
with the insurance company for insurance purchase, claims, etc.

·       
Coordinate
and advice managers/users on the status of vehicles, time of disposal and
project future implication.

·       
Coordinate
with Program/project manager for the project fleet and driver arrangement.

·       
Planning
and scheduling for the staff and visitors. To provide and coordinate
transportation for WV Uganda staff and visitors.

·       
Ensure
that all WVU vehicles and driver administration is executed in a professional
manner and in accordance with WVU standard procedures.

Data Management,
Analysis and Reporting

·       
Develop,
track, and evaluate fleet performance metrics.

·       
Ensure
master data management of vehicles and driver data, registration, and
documentation for import/export/transfer of fleet assets, and insurance is
updated and documented.

·       
Conduct
regular meeting with the drivers on KPIs to identify areas for improvement.

·       
Prepare
monthly management report to the SCM and Support Services Director.

Control and
Compliance

·       
Monitor
adherence to control measures and compliance with WV Fleet policies and
guidelines, government and legal requirements.

·       
Develop
the risk mitigation plans and embed to the processes, SoPs and guidelines for
fleet operations.

·       
Ensure
WV Uganda Fleet Policies, procedures and internal control system is strong
enough to safeguard WV Vehicles from the misused.

Leadership and
Coaching

·       
Provide
leadership to Fleet Management team to ensure Our Promise strategy is embedded
in the Department’s annual objectives and day to day work.

·       
Manage
the performance of direct reports through performance reviews, frequent
conversations, and other methods as appropriate. Be courageous and assertive in
providing coaching or feedback for continuous performance improvement.

·       
Ensure
that all the direct reports staff members understand the WV fleet Policies,
Processes, and Systems.

·       
Plan and
coordinate departmental meetings to review the status of tasks and update the
SCM and Support Services Director on the progress of the departments’
functions.

·       
Provide
and ensure professional training for all WVU drivers in Uganda by security
regulations and technical requirements.

 

Qualifications, Skills and Experience:

·       
The
ideal applicant for the World Vision Senior Transport Officer job must
hold a University Degree in Transport, Logistic, or Business Administration. A
master degree is preferable.

·       
A
minimum of five (5) years of progressively responsible experience in managing
fleet and logistics in a large organization.

·       
Substantive
experience working in the INGO sector dealing with multiple donor funds and
meeting different donor requirements.

·       
Knowing
legal and local law of Uganda

·       
Capacity
building/Facilitation skills

·       
Leadership
skills

·       
Customer
care skills

·       
Analytical
skills

·       
The
position requires ability and willingness to travel domestically and
internationally up to 20% of the time.

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 29^th January 2021

 

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