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Job Title:  Procurement Officer

Organisation: S & S Enterprises Ltd

Duty Station: Kampala, Uganda

About Organisation:

Samuel and Samantha Enterprises Limited, commonly known as S&S Ent Ltd, is a privately-owned company based in Uganda. Founded by Cuthbert and Olive Muhanguzi, the company was established on 23rd August 2007. Since its inception, S&S Ent Ltd has grown into a dynamic business with diverse operations, including a salon, washing bay, cyber café, supermarket, restaurant, and a private fresh produce bakery.

Job Summary:  The Procurement Officer at S&S Enterprise is responsible for managing the sourcing, negotiation, and purchasing of goods and services required for smooth operations. This role ensures that all procurements are executed cost-effectively, meet quality standards, and are delivered in a timely manner.

The Procurement Officer collaborates with various departments, manages vendor relationships, and implements procurement strategies that align with the company’s operational and financial goals.

The Procurement Officer at S&S Enterprise is a vital role that ensures the efficient, cost-effective procurement of goods and services essential to our operations.

By leveraging strong analytical, negotiation, and organizational skills, the successful candidate will drive savings, optimize supply chain performance, and contribute to the overall operational success of the enterprise. We invite qualified candidates with a passion for strategic sourcing and procurement excellence to apply and join our dedicated team.

Key Duties and Responsibilities:

Sourcing and Vendor Management:

• Identify, evaluate, and select vendors and suppliers based on quality, cost, and reliability.
• Negotiate contracts, terms, and pricing with suppliers to secure favorable conditions for S&S Enterprise.
• Maintain strong relationships with vendors, monitoring performance, and ensuring compliance with contractual obligations.

Purchasing and Order Management:

• Process purchase orders and manage procurement transactions in alignment with company policies.
• Coordinate with internal departments to forecast demand, plan orders, and ensure timely delivery of goods and services.
• Monitor order status and resolve any issues related to delivery delays or product discrepancies.

Cost Control and Budget Management:

• Develop and implement cost-effective procurement strategies to reduce expenses while maintaining high-quality standards.
• Monitor procurement expenditures and ensure adherence to the established budget.
• Conduct cost-benefit analyses and market research to support strategic purchasing decisions.

Inventory and Supply Chain Coordination:

• Work closely with the Inventory and Stores departments to align procurement activities with inventory management needs.
• Assist in managing inventory levels, ensuring that the supply chain operates efficiently and stockouts or overstock situations are minimized.
• Participate in regular reviews and audits of procurement processes to ensure accuracy and efficiency.

Compliance and Documentation:

• Ensure all procurement activities comply with internal policies, applicable laws, and industry best practices.
• Maintain detailed procurement records, including contracts, supplier evaluations, and transaction documentation, for internal audits and regulatory compliance.
• Stay updated on changes in procurement regulations, market conditions, and industry trends, adapting strategies as necessary.

Continuous Improvement and Reporting:

• Analyze procurement data and prepare regular reports to inform management on savings, performance, and opportunities for improvement.
• Propose and implement process improvements to streamline procurement operations and enhance overall efficiency.
• Collaborate with cross-functional teams to support broader business initiatives and drive continuous improvement.

Qualifications, Skills and Experience:

• A Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field is required.
• Additional certifications (e.g., Certified Professional in Supply Management, Certified Purchasing Professional) are highly desirable.

Experience:

• A minimum of 3-5 years of experience in procurement or supply chain management, preferably in a retail or multi-service environment.
• Proven experience in vendor negotiation, contract management, and strategic sourcing.

Skills and Competencies

• Analytical and Financial Acumen:
• Strong analytical skills with the ability to interpret market trends, perform cost analyses, and make data-driven decisions.
• Proficiency in using Microsoft Office Suite, particularly Excel, and procurement software.
• Negotiation and Communication:
• Excellent negotiation skills to secure favorable terms and pricing with suppliers.
• Strong verbal and written communication skills to interact effectively with vendors, internal stakeholders, and senior management.
• Organizational and Time Management:
• Exceptional organizational skills with the ability to manage multiple procurement projects simultaneously.
• Ability to prioritize tasks, meet deadlines, and maintain accurate documentation.
• Problem-Solving:
• Proactive in identifying challenges within the procurement process and implementing effective solutions.
• Capable of managing supplier issues and resolving discrepancies promptly.
• Teamwork and Collaboration:
• Ability to work collaboratively with various departments, fostering a spirit of teamwork and shared success.
• Strong interpersonal skills to build lasting relationships with suppliers and internal teams.

Key Attributes

• Integrity and Ethical Conduct:
• Upholds the highest standards of ethics, transparency, and confidentiality in all procurement activities.
• Adaptability:
• Flexible and able to adapt to changes in market conditions, technology, and business requirements.
• Result-Oriented:
• Focused on achieving measurable cost savings and operational efficiencies while supporting organizational growth.
• Attention to Detail:
• Meticulous in maintaining accurate records and ensuring quality control throughout the procurement process.

How to Apply:

Attach CV, Cover letter, Academic Documents, Relevant certificates and any other Supporting Documents in one PDF document

Interested candidates are invited to submit their updated resumes and a brief cover letter indicating the desired position(s) and relevant experience to the HR Department at S&S Enterprise via email at ssrecruitment256@gmail.com / info@sandsenterprisesug.com or by visiting our careers page at sandsenterprisesug.com

Deadline: 5th March 2025.

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