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Job Title:  Senior Finance Manager, WatSSUP

Organisation: GIZ Uganda

Duty Station: Kampala, Uganda

Ref No. GIZ- WatSSUP/SFM/0225008

About Organisation:

The WatSSUP Programme is implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The programme is financed by the Special Initiative on Forced Migration, an initiative by the BMZ, within the context of the Global Compact on Refugees, with the aim to eradicate root causes of displacement, reintegrate refugees and strengthen host communities. The programme is operating on the nexus of humanitarian and development work and focuses on both refugee and host communities. The overall objective is to ensure sustainable water and sanitation services in selected refugee settlements and host communities in line with national and international refugee strategies. Key implementing partner of this programme is the Ministry of Water & Environment (MWE) and its decentralized agencies, in particular the Northern Umbrella of Water and Sanitation (NU-WS).

Job Summary:   GIZ Uganda is recruiting a Senior Finance Manager to support the implementation of its programme.

Key Duties and Responsibilities:

The Senior Finance Manager is responsible for:

• To lead and manage the WatSSUP financial planning, analysis, reporting, and decision-making processes related to financial processes.
• Steer the Programme performance, ensuring financial integrity, and providing leadership to the Finance and Administration team.
• Coordination with the GIZ Country Office and the Finance Manager on the mode of service delivery.
• Ensure dissemination of and compliance with new policies, rules and regulations that emanate from PuR, Country Office, or the Team Leader.
• Provide administrative and financial accounting support and guidance to project partners for efficient implementation of projects.
• Actively participate in the GIZ Administrative Roundtable.

Specific Tasks

The Senior Finance Manager performs the following tasks:

Leadership

• Supervises administrative, logistical staff and other personnel as assigned.
• Takes the lead in the implementation of GIZ PuR within the project and advises the Programme team on the respective GIZ rules and regulations.
• Ensures that the administrative staff understand the assigned tasks and provides content guidance and leadership where necessary.
• Ensure that the output from administrative staff is according to GIZ standards and supports the technical staff.
• Regularly gives feedback to the Administrators regarding their performance and conducts annual staff talks.
• Provide strategic advice to the Head of Programme and Programme Team on cost management/monitoring.
• Ensure that information (e.g., from Country Office) is passed on to Head of Components and Team members.
• Partner with other project finance managers to steer the financial performance.
• Update the entire team on new PuR regulations.

Coordination

• Ensures that information on project administration and financial matters is exchanged between project staff, partners, and other institutions, as necessary.
• Accompanies the Team Leader, Head of Components, or other team members to meetings when necessary.
• Independently visits establishments of project partners to provide project guidance on administrative and financial management accounting and matters to ensure due diligence.
• Coordinate’s consultant activities together with the Technical Advisors and Development Advisors.

Administration

• Overseeing administrative and logistical aspects of project activities (meetings, workshops, travel arrangements, etc.).
• Reviews contract documents in coordination with technical staff and follows up with Country Office.
• Ensures all hard copy and electronic filing is always up to date and securely stored.
• Monitoring national staff leave days under his/her management.
• Capacity build partners and staff members on GIZ regulations on Grant Agreements, Financing Agreements and Local Subsidies.

Finance and accounting

• Lead the team in budgeting, forecasting, and long-term financial planning processes.
• Analyze output performance, financial results, and market trends to support strategic expenditure decision-making.
• Ensure timely, accurate, and compliant financial monitoring and reporting.
• Ensure that all costs are Komp coded in onsite report.
• Ensure that the deadline for Generating BMZ financial report is met.
• Ensure that the deadline for the co-financing report is met.
• Present financial results/overview to executive leadership and Programme staff.
• Assists budgeting of the Programme and the components in close coordination with the financial manager.
• Assists in monitoring funds expenditure in close coordination with the financial manager.
• Implementing GIZ internal control procedures, especially those relating to cash, stock, and payments and applying them in components and regional offices.
• Pre-checks travel advances/settlements statements before they go to the country office.
• Monitors the availability of accessories and stocks and carries out procurement in accordance with GIZ guidelines up to the project internal ceilings.
• Review and guide the process of Local Subsidies quarterly calls for advances by project partners.
• Actively participates in project selection and valuation, audit, and compliance reviews together with the respective Advisor.
• Oversees preparation of local subsidies, finance agreements and local consulting contracts.
• Monitors and follows up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely costly booking.
• Ensures that all financial transactions are accompanied by complete and accurate supporting information.
• Manages the cash flow and prepares cash flow forecasts in accordance with GIZ rules and regulations.
• Monitors FIMO for the Programme.
• Holds administrative briefings for all new staff (local and expatriate).

Procurement

• Responsible for local procurement (negotiate costs, prepares orders, inspects delivery etc.) including quotation procedures, according to GIZ guidelines.
• Keeps database on suppliers and conducts regular search for alternatives.
• Advise suppliers of defective goods delivered and arrange necessary follow-ups.
• Checks invoices, delivery receipts and other papers and signs them/submit for payment.
• Ensure that project documents are filed according to GIZ filing structure and guidelines.

Risk Management & Compliance

• Ensure compliance with financial regulations, internal controls, and corporate policies.
• Identify financial risks and opportunities, implementing risk management strategies.

Team Management & Development

• Manage, mentor, and develop a team of finance professionals.
• Foster a culture of continuous improvement and operational excellence.
• Other duties/additional tasks
• Be prepared to travel and to undertake further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with Team Leader.
• Perform other duties and tasks at the request of Management.

Qualifications, Skills and Experience:

• Master’s in Business Administration, Finance and Accounting, Management or related field
• Qualifications in ACCA or CPA is an added advantage.

Details of experience

• 7 years of experience in finance/ in a comparable position, with at least 3 to 5 years in a leadership role.
• Working experience with EU funded projects and accounting procedures.

Knowledge, skills and competences

• Strong expertise in financial analysis, forecasting, and reporting.
• Proficiency in financial systems (e.g., SAP, Onsite Reporting, or other financial systems) and advanced Excel skills.
• Excellent leadership, communication, and stakeholder management skills.
• Good working knowledge of ITC technologies, Digitalisation and computer applications (e.g., MS Office).
• Detail-oriented professional with strong analytical skills, business intelligence, and a collaborative mindset.
• Very good knowledge of the English language.
• German knowledge is an added advantage.
• In-depth understanding of financial planning and accounting.
• Broad experience of management and administration.
• Good report writing skills; Experience in writing meetings minutes.

How to Apply:

Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.

Please include name and contact of three references. One official reference from your current workplace is a MUST.

Eligible candidates are encouraged to apply to the Head of Human Resources by email to vacancy@futureoptions.org until 5pm on Sunday 9th March 2025.

Please note: This is a national position. Only the shortlisted candidates will be

Deadline: 9th March 2025

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