The Ugandan Jobline

• Supported by the respective recruiting managers and working with the
  People and Performance Intern.
• Lead in the development, design and review of Job Descriptions and
  adverts for publicity in liaison with respective recruiting managers
• Support Performance managers in organizing for interviews of the
  shortlisted applicants including arranging the interview date, panel,
  rooms and interview programme
• Oversee the new starter process by ensuring that pre-employment
  checks are completed for preferred candidates in a timely manner including
  setting up new starters and ensuring all details are accurately recorded,
  such as qualifications, reference checks etc.
• Lead on and effectively coordinate the induction and on boarding of
  new staff members as well as those promoted to new roles and communicate
  details of new employees to appropriate colleagues to ensure facilities
  and equipment are readily available upon commencement of employment
  Ensuring that staff members, volunteers and interns are contracted in line
  with the legal and Restless Development Uganda requirements.
• Drafting and issue of contracts to new staff members once fully
  signed off

• Oversee the smooth implementation of the Performance management
  cycle by working with all staff, especially line managers.
• Managing staff probation and induction processes
• Ensure the delivery of the organisational Capacity building plan
  including running any in house training especially during the Staff
  Quarterly workshops.

• Chairperson for the staff welfare committee (Smiley committee) and
  coordinator for the office committee
• Update and follow up on staff Medical Insurance and Group Personal
  Insurance (GPA) details and ensure that staffs are appropriately covered
  in line with the labour laws and that medical cards are promptly issued for
  both staff and dependents and that they are able to access services.
• Document and communicate any pay updates as may be approved, to
  relevant staff as well as where need arises, appropriately respond to
  queries from staff regarding pay and other contractual information.
• Liaise with Heads of Offices (Kampala, Jinja and Karamoja) for
  identification and address of people needs in the regions and to ensure
  that the all staff members are well supported.
• Promptly register and communicate to the insurance service provider
  and broker any occurrences such as staff accidents and or deaths of
  registered staff and dependent members and follow up relevant paperwork
  and claims for staff compensation.

• Oversee routine human resources administration, including leave and
  benefits management
• Update the finance unit for payroll purposes with information on
  joiners and leavers as and when changes take place in any case not later
  than 8th of every month.
• All staff have signed contracts and are filed accordingly and track
  contracts with project funding and provide feedback to staff a month
  before the end date or in line with contract time requirements.
• Manage the staff exit process by;
• Ensuring security and maintaining confidentiality within the Human
  Resource Team.
• Maintain communication flow between P&P Unit and the
  organisation by; Supporting the Head of Restless Development in ensuring
  timely dissemination and communication of relevant information to all
  staff and organisation wide knowledge sharing by managing calendar for
  general staff meetings and other general staff activities as well as
  liaise with the Head of Restless Development for verification of
  information necessary for communication to staff for synchronising of the
  staff activity calendar.

• Keep abreast with employment legal requirements and educate
  management and staff on their implementation and implications.
• Regularly communicate, educate and update staff on Organisation’s policies,
  through memos, emails and staff meetings to ensure buy-in, uniform
  understanding and implementation of policies and procedure.
• Work in liaison with the Head of Restless Development Uganda,
  participate in staff discipline and grievance handling in order to address
  issues of non-compliance.
• Through induction and constant reminders ensure that all staff
  understand and are committed to compliance to policies and procedures.
• Ensure that HR policies are consistently applied for compliance,
  fairness and best practice
• Provide guidance to line managers and staff on employee relations to
  ensure fairness in the management of staff
• Ensure deliberate preservation, nurturing and growth of Restless
  Development’s culture by emphasising the organisation culture agenda in
  its recruitment and staff orientation processes as well as the
  organisation’s internal communication strategy in order to articulate what
  the organisation norms and values are.

• Line and Performance Manage the P&P intern and the office
  cleaner (Kampala)

• Deputizing for the Head of Restless Development on issues related to
  people
• Other duties as required. Occasionally working on weekends, late
  night in case of volunteer incidents and holidays for which time off in
  lieu can be taken

• The Restless Development Assistant People and Performance
  Coordinator job should preferably hold a Degree in Human Resource
  Management (HRM) or industrial and Organisation Psychology or social
  sciences OR demonstrated experience with a local or international
  organisation/company. Post Graduate qualification in HRM
• Previous experience in an HR role and with HR management systems.
• Good general administration experience
• Working in a busy environment with tasks that require a short turn
  around.

• Experience of managing a team and supporting line managers
• Ability to work with limited supervision, to make decisions and work
  on own initiative.
• Ability to demonstrate strong IT skills, including the use of
  in-house databases and the Microsoft office applications.
• Effective communication skills, in order to deal tactfully and
  sensitively with people at all levels.
• Excellent listening skills and Good organizational and interpersonal
  skills
• Ability to establish and maintain good working relationships with a
  wide range of people and ability to work as part of a team
• Ability to operate within tight deadlines and manage a number of
  work activities at any one time
• Re-prioritize work with minimum warning
• Flexibility and the ability to establish personal priorities
• Exercising good judgement and pays attention to details.

Related Jobs